Sole Source (P12-SR1624934972) – Approve an ordinance awarding a sole source contract to Ochin Inc the amount not to exceed $2,081,442.77 for the clinical management information system (CMIS) for the Houston Health Department (HHD).
The Director of the Houston Health Department and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a sole source contract for a one-year period, with four-one-year renewal options to Ochin/Epic Patient Portal Inc. in an amount of $2,081,442.77 for the clinical management information system (CMIS) for the Houston Health Department.
The scope of work requires Ochin/Epic Patient to provide maintenance, enhancements, and support for the Clinical Management Information System and the Dentrix Dental Solution. This will be applicable to several bureaus of the Houston Health Department, including dental clinics, STD clinics, and health clinics. This is a proprietary system, and no other vendor can perform the services requested. The CMIS System will be implemented at various city health locations within the City of Houston. Additional locations may be added to the agreement at no additional cost, subject to approval from the Director.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a)(7)(A) of the Texas Local Government Code, which provides that “a procurement of items that are available from only one source” is exempt from the competitive requirements for purchases.
M/WBE Participation
Zero- Percentage Goal document approved by the Office of Business Opportunity.
Pay or Play Program:
The proposed contract compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City Contractors. In this case, the contractor provides benefits for some employees but will pay into the Contractor Responsibility Fund for others, in compliance with City policy.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
Fiscal Note:
Funding for this item is included in the FY2026 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
_____________________ _________________________________
Jedediah Greenfield Department Approval Authority
Chief Procurement Officer
Finance/ Strategic Procurement Division
Estimated Spending Authority
|
Department
|
FY26
|
OUT YEARS
|
TOTAL
|
|
Houston Health
|
$50,000.00
|
$2,031,442.77
|
$2,081,442.77
|