RECOMMENDATION:
Adopt an ordinance approving and authorizing Amendment No. 4 to the Interlocal Agreement for Energy Services with the Texas A&M Engineering Experiment Station (TEES), appropriating $508,000.00 from the Airports Improvement Fund (8011), and increasing the maximum contract amount.
SPECIFIC EXPLANATION:
On April 17, 2019, City Council adopted Ordinance 2019-284 approving and authorizing an Interlocal Agreement between the City and Texas A&M Engineering Experiment Station (TEES) for energy management-related engineering and technology-oriented services, including project commissioning services. The Agreement had an initial term of three years with a one-year renewal option period and a maximum contract amount of $7,500,000.00. Either party may terminate the Agreement upon 60 days’ notice to the other party.
On September 9, 2020, City Council adopted Ordinance 2020-766 appropriating $250,000.00 to the Interlocal Agreement with TEES for commissioning services in support of a Design-Build Agreement with J.E. Dunn Construction Company for a Vehicle Maintenance Facility at IAH.
On September 21, 2021, City Council adopted Ordinance 2021-817, appropriating $3,637,480.00 to the Interlocal Agreement with TEES for commissioning services for the Mickey Leland International Terminal (MLIT) Construction Project (Project No. 826) and the Federal Inspection Services (FIS) Renovation and Expansion Project (Project No. 828) as part of the IAH Terminal Redevelopment Program (ITRP) and increasing the maximum contract amount to $11,387,480.00. The contract term was extended by two years, for a total contract term of six years. Amendment No. 1 to the Interlocal Agreement was authorized to reflect the new contract maximum and increased contract term.
On September 27, 2022, City Council adopted Ordinance 2022-0722, appropriating $115,752.00 to the Interlocal Agreement with TEES for commissioning services in support of ITRP (Project Nos. 826 and 828) and increasing the maximum contract amount accordingly to $11,503,232.00. The Contract term was extended by six months for a total of six years and six months. Amendment No. 2 to the Interlocal Agreement was authorized to reflect the new contract maximum and increased contract term.
On January 25, 2023, City Council adopted Ordinance 2023-61, appropriating $57,625.00 to the Interlocal Agreement with TEES for commissioning services in support of the Construction Contract with FMG Construction Group, LLC for the IAH Terminal B Garage, 3rd & 4th Levels Rehab Project at IAH.
On April 24, 2024, City Council adopted Ordinance 2024-250 appropriating $772,560.00 to the Interlocal Agreement with TEES for commissioning services in support of the MLIT Construction Project (Project No. 826) and to increase the maximum contract amount. Amendment No. 3 to the Interlocal Agreement was authorized to reflect the new contract maximum.
It is now requested that City Council adopt an ordinance to appropriate $508,000.00 to fund additional commissioning services by TEES in support of the FIS Project (Project No. 828) and to increase the maximum contract amount to $12,839,202.00. The ordinance will also authorize Amendment No. 4 to the Interlocal Agreement to reflect the new contract maximum (which includes the current appropriation and all previous appropriations). The additional funding of $508,000.00 will allow for FIS commissioning services for the remainder of the contract term.
Services are requested and authorized through individual letters of authorization (LOAs). MWBE participation is determined based on letters of authorization and cumulative participation throughout the term of the Interlocal Agreement.
FAA AIP Grant Program:
No grants have been applied for at this time. However, if applicable, grants may be applied for in the future.
MWBE Participation:
The Minority/Women Business Enterprise (MWBE) goal assigned to this Interlocal Agreement is 5.00%. Currently, TEES is achieving 6.31% participation towards the goal. The HAS Office of Business Opportunity will continue to monitor this project.
CIP Fiscal Note:
No significant Fiscal Operating impact is anticipated as a result of this project.
Director's Signature:
_____________________
Jim Szczesniak
Houston Airport System