APPROVE spending authority in the amount not to exceed $9,581,227.45 for Janitorial and Associated Services through the Interlocal Agreement for Cooperative Purchasing with Harris County Department of Education for Various Departments, from AMBASSADOR SERVICES, INC - 1 Year with 1 one-year option - General and Other Funds

S19-SR1563673457 – Approve spending authority in the amount not to exceed $9,581,227.45 for janitorial and associated services through the interlocal Agreement for Cooperative Purchasing with the Harris County Department of Education (HCDE) for various departments.

Specific Explanation:

The Chief Procurement Officer recommends that City Council approve spending authority in the amount not to exceed $9,581,227.45 for the purchase of janitorial and associated services through the Interlocal Agreement for Cooperative Purchasing with the Harris County Department of Education (HCDE) vendor Ambassador Services, Inc. for a one-year term with one option year for various departments.

The scope of work requires the contractor to provide all labor, personnel, supervision, management, equipment, materials, supplies, incidentals, vehicles, licenses, permits, insurance, and transportation to provide janitorial and cleaning services at various City facilities. The janitorial cleaning and associated services requirements includes porter, recycling, window washing, power washing and other work services as required.  This agreement will allow city facilities to remain operational and maintain a healthy and safe environment for employees and the citizens visiting the city facilities.  The Strategic Procurement Division (SPD) will start on a new procurement shortly with a Request for Proposal (RFP) and is estimating that the new contract will be in effect by the time the current agreement expires.

This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that “a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”

M/WBE Subcontracting:

The interlocal agreement for cooperative purchasing with the Harris County Department of Education does not have a M/WBE subcontracting component; however, Ambassador Services, Inc. has agreed to subcontract 26% of the work to certified City of Houston M/WBE firms and has designated the following companies as its certified M/WBE contractors.

Pay or Play Program:

This procurement is exempt from the City’s ‘Pay or Play’ Program because the department is utilizing a purchasing cooperative for this purchase.

 Hire Houston First:

This procurement is exempt from the City’s Hire Houston First Ordinance.  Bids/proposals were not solicited because the City is utilizing a purchasing cooperative for this purchase.

Fiscal Note:

Funding for this item is included in the FY2026 Adopted Budget.  Therefore, no Fiscal Note is required as stated in the Financial Policies.

______________________________                                      ___________________________________

Jedediah Greenfield,                                                              Department Approval Authority Signature

Chief Procurement Officer

Finance/Strategic Procurement Division

                                           ESTIMATED SPENDING AUTHORITY

$9,044,227.45 – General Fund (1000)

$  360,000.00 – BARC Revenue Fund (2427)

$  177,000.00 – Parks Special Revenue Fund (2100)

$9,581,227.45 - TOTAL