L23916.A1 - Approve an amending ordinance to Ordinance No. 2020-0800 passed September 1, 2020, to increase the maximum contract amount to $5,544,206.25, and to extend the contract term from December 19, 2025, to December 20, 2026, for the contract (4600016163) between the City of Houston and Prime Trees, Inc., for tree removal, trimming and pruning services for the Houston Parks and Recreation Department.
Specific Explanation:
The Director of the Houston Parks and Recreation Department and the Chief Procurement Officer recommend that City Council approve and amending ordinance to increase the maximum contract to $5,544,206.25 and to extend the contract terms from December 20, 2025, to December 19, 2026, for the contract between the City of Houston and Prime Trees, Inc. for tree removal, trimming ad pruning services.
The contract was awarded on September 1, 2020, by Ordinance No. 2020-0800 for a three-year term with two one-year options in the original amount of $4,435,365.00. The expenditures as of September 9, 2025, has totaled $4,323,050.80.
The scope of work requires the contractor to provide all supervision, labor, parts, tools, materials, equipment and transportation necessary to perform tree removal, stump grinding, sod replacement, backfill of topsoil, debris removal, safety controls, sodding and pest control services at various Parks & Recreation Department locations.
M/WBE Participation:
This procurement was awarded with an 11% MWBE participation goal. Prime Trees, Inc. is currently achieving 20.8%, exceeding the awarded participation goal.
Pay or Play Program:
The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, Prime Trees Inc. provides benefits for some employees but will pay into the Contractor Responsibility Fund for others, in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Prime Trees Inc. is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY26 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY26
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OUT YEARS
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TOTAL
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Parks & Recreation
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$350,000.00
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758,841.25
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$1,108,841.25
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