Formal Bids Received June 12, 2025, for S35-ITB-2025-0031 - Approve an award to PenTex Corporation dba PenTex Equipment in an amount not to exceed $1,494,063.99 for Toro, Kohler, & Kawasaki tractors & mowers replacement parts & repair services for a term of 36-months with two one-year options for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department (FMD) and the Chief Procurement Officer recommend that City Council approve an award to PenTex Corporation dba PenTex Equipment on its low bid meeting specifications in the amount not to exceed $1,494,063.99 for Toro, Kohler & Kawasaki tractors & mowers replacement parts & repair services for the FMD. It is further requested that authorization be given to make purchases, as needed, for a thirty-six-month period with two one-year options. This award consists of three price lists for Toro, Kohler & Kawasaki replacement parts, which include but are not limited to spacers, belts, blades, gaskets, sensors, motor assemblies, valves, head gaskets, and carburetors. The parts will be used to repair tractors and mowers citywide and includes labor components for the repairs.
This is a price list and line-item award. Relative to the price list, the best discount which determines the low bid for a price list is the best bid received for quantities of high-use items selected as sample pricing items based on the current needs of the department. The total for sample pricing items does not represent the total amount to be purchased; rather, this award recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Two electronic bids were received as outlined below.
PenTex Corporation dba PenTex Equipment: Award on its low bid meeting specifications for Group No. 1 (Toro parts price list which includes but is not limited to medium spacers, short spacers, tube spacers, belts, and blades); Group No. 2 (Kohler parts price list which includes but is not limited to gaskets, sensors, motor assemblies, and valves); Group No. 3 (Kawasaki parts price list which includes but is not limited to head gaskets and carburetors) and Group Nos. 4 and 5 (straight and overtime labor) in an amount not to exceed $1,494,063.99.
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Company
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Sample Pricing & Line-Item Totals
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1.
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PenTex Corporation dba PenTex Equipment
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$157,438.53
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2.
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American Lawn & Garden
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$380,718.37
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MWBE Subcontracting:
Zero percent goal-document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, PenTex Corporation dba PenTex Equipment did not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY2026 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
______________________________________ _________________________________
Jedediah Greenfield, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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Department
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FY2026
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Out Years
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Total
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| Fleet Management |
$297,651.79
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$1,196,412.20
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$1,494,063.99
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