Request for Qualifications (RFQ) received August 29, 2024, for DOC1170621997 – Approve an ordinance awarding contracts to multiple vendors in the maximum award amount of $2,185,000.00 for the Small Contractor Rotation Program 3.0 for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve an ordinance implementing a two-year Small Contractor Rotation Program with a one-year option to renew in the amount not to exceed $2,185,000.00 and awarding 10 contracts to pre-qualified vendors for small construction categories of work in work order amounts not to exceed $100,000 to Odigo Services, LLC, Southern Brothers Properties, LLC, NL Concrete Services, LLC, Hogan Construction and Concrete, LLC, Xircuit Mechanics, LLC, Roman Emperors Road, LLC, TruCon Contractors, LLC (formerly TC True Concrete, LLC), Skilled Construction Subs Unlimited, LLC, Caney Creek Capital, LLC, DBA Caney Creek Land Services, Zeta Engineering, LLC for Houston Public Works.
The Small Contractor Rotation Program is a two-year program that rotates small work order opportunities for those contractors selected to participate. While in the program, the contractors will gain access to bonding and financial partners. They will also have an opportunity to sharpen the skills necessary to compete in larger City projects. Such skills include estimating, bidding, project management, and exposure to City requirements.
The categories of work include asphalt, concrete panel replacement, curb and gutter repair, wheelchair ramps, sidewalk and driveway repairs, brick paving restoration, landscape work such as sod replacement, shrubs, trees, fence restoration, and small diameter waterline repairs. To remain in the program, contractors must meet the performance requirements regarding the quality of work, schedule, and overall management of the work order.
The RFQ was advertised in accordance with the State of Texas bid laws, and as a result, responses were received from
1. Odigo Services, LLC
2. Southern Brothers Properties, LLC
3. NL Concrete Services, LLC,
4. Hogan Construction and Concrete, LLC
5. Xircuit Mechanics, LLC
6. Roman Emperors Road, LLC
7. TruCon Contractors, LLC (formerly TC True Concrete, LLC)
8. Skilled Construction Subs Unlimited, LLC
9. Caney Creek Capital, LLC, DBA Caney Creek Land Services
10. Zeta Engineering, LLC
11. Rawway Concrete and Sawing, LLC
12. The M Suite, LLC
Non-responsive vendors:
13. Match and Mix Construction, LLC,
14. Pioneer Project Management and Investment, LLC
15. Aaiss Investment, LLC
16. JCM USA Inc
17. Rob Mac Industries
18. Star Homeworks, LLC
19. Terratek Services Group, LLC
20. Wilson Unlimited, LLC
21. Stafford Building Corporation
The Evaluation Committee consisted of members from HPW. The responses were evaluated based on the following criteria:
· Responsiveness of Submission
· Technical Competence
The following contractors received the highest overall scores and were deemed the best-qualified firms to meet the requirements outlined in the RFQ:
1. Odigo Services, LLC
2. Southern Brothers Properties, LLC
3. NL Concrete Services, LLC,
4. Hogan Construction and Concrete, LLC
5. Xircuit Mechanics, LLC
6. Roman Emperors Road, LLC
7. TruCon Contractors, LLC (formerly TC True Concrete, LLC)
8. Skilled Construction Subs Unlimited, LLC
9. Caney Creek Capital, LLC, DBA Caney Creek Land Services
10. Zeta Engineering, LLC
M/WBE Participation:
Zero-percentage Goal document approved by the Office of Business Opportunity.
Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, Odigo Services, LLC, Southern Brothers Properties, LLC, NL Concrete Services, LLC, Hogan Construction and Concrete, LLC, Roman Emperors Road, LLC, and Skilled Construction Subs Unlimited, LLC will pay into the program. Caney Creek Capital, LLC, DBA Caney Creek Land Services will provide health insurance to covered employees and Xircuit Mechanics, LLC, TruCon Contractors, LLC (formerly TC True Concrete, LLC), and Zeta Engineering, LLC will both pay into the program and provide health insurance to covered employees.
Hire Houston First:
The proposed contract requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Odigo Services, LLC, Southern Brothers Properties, LLC, NL Concrete Services, LLC, Xircuit Mechanics, LLC, Roman Emperors Road, LLC, TruCon Contractors, LLC (formerly TC True Concrete, LLC), Skilled Construction Subs Unlimited, LLC, and Zeta Engineering, LLC are designated HHF companies, but they were successful awardees without the application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY2026 Adopted Budget. Therefore, no Fiscal Note is required, as stated in the Financial Policies.
_____________________________________ ______________________________
Jedediah Greenfield, Chief Procurement Officer Randall V. Macchi, Director
Finance/Strategic Procurement Division Houston Public Works
ESTIMATED SPENDING AUTHORITY
|
Department
|
FY2026
|
Out-Years
|
Amount
|
|
HPW
|
$495,000.00
|
$1,690,000.00
|
$2,185,000.00
|