SUBJECT: Second Additional Appropriation for the Professional Engineering Services Contract between the City and HR Green, Inc. for Arlington Heights Area Drainage and Paving (Sub-Project 2).
RECOMMENDATION: Approve an ordinance appropriating additional funds to the Professional Engineering Services Contract with HR Green, Inc.
PROJECT NOTICE/JUSTIFICATION: This project is part of the Capital Improvement Plan (CIP) and is required to address and reduce the risk of structural flooding. Improvements include modification of street conveyance and sheet flow, and provide detention as needed for mitigation.
DESCRIPTION/SCOPE: This project provides for the design of storm drainage improvements, necessary concrete paving, curbs, sidewalks, driveways, and underground utilities. The project will serve the Arlington Heights area.
LOCATION: The project is generally bound by Balcones Drive on the west, Freeton Street on the east, Edgebrook Drive on the north, and Parliament Drive on the south.
PREVIOUS HISTORY AND SCOPE: City Council approved the original contract on April 30, 2014, under Ordinance No. 2014-0380. The scope of services under the original contract consisted of Phase I – preliminary design, Phase II – final design, and Phase III – construction phase services and additional services. Under this contract, the Consultant has accomplished Phase I - preliminary design and 60% of Phase II - final design. The below subsequent Council Actions associated with this contract include:
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Ord. No.
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Ord. Date
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Type
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Scope of the Action
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Accomplished to Date
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2015-0297
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04-08-2015
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Add
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Phase II - Final Design including Basic and Additional Services, and Phase Ill - Construction Phase Services.
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60% of Phase I- preliminary design.
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SCOPE OF THIS ADDITIONAL APPROPRIATION AND FEE: Under the scope of the Second Additional Appropriation, the Consultant will accomplish the following: environmental and engineering updates. The project encountered challenges with the detention system design, leading to delays and updates in plans. A fee of $207,030.00 is budgeted for Basic Services and $101,029.78 for Additional Services.
The total requested appropriation is $323,462.77 to be appropriated as follows: $308,059.78 for contract services and $15,402.99 for CIP Cost Recovery.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City Contractors. In this case, the Contractor provides health benefits to eligible employees in compliance with City policy.
M/WBE PARTICIPATION: The M/WBE goal established for this project is 24%. The original contract amount and subsequent appropriation total $886,049.00. The Consultant has been paid $720,023.00 (81.26%). Of this amount, $162,946.00 (22.63%) has been paid to M/WBE subcontractors to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $1,194,108.78. The Consultant proposes the following plan to meet the M/WBE goal.
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Name of Firms
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Work Description
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Amount
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% of Total Contract
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Paid Prior M/WBE Commitment
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$162,946.00
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13.65%
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Unpaid Prior M/WBE Commitment
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$ 49,954.00
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4.18%
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1. Aviles Engineering Corporation
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Engineering consulting services
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$ 81,507.48
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6.83%
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2. Civitas Engineering Group
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Engineering services
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$ 13,800.00
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1.16%
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3. Kuo & Associates, Inc.
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Surveying and mapping services
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$142,590.00
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11.94%
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TOTAL
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$450,797.48
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37.76%
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FISCAL NOTE: No significant Fiscal Operating impact is anticipated as a result of this project.
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Randall V. Macchi, JD
Director, Houston Public Works
WBS No. M-410006-0002-3