Formal bids received July 11, 2024, for Doc1068515524 - Approve various awards, as shown below, in the amount not to exceed $2,295,322.95 for veterinary supplies, medications, vaccines, and equipment for a period of sixty (60) months for the Administration and Regulatory Affairs Department’s BARC Animal Shelter.
Specific Explanation:
The Director of the Administration and Regulatory Affairs Department and the Chief Procurement Officer recommend that City Council approve various awards, as shown below, in the amount not to exceed $2,295,322.95 for veterinary supplies, medicines, vaccines, and equipment for a period of sixty (60) months for the Administration and Regulatory Affairs Department’s BARC Animal Shelter.
The suppliers shall provide veterinary supplies, medications, vaccines, equipment and supplies. Veterinary medications are to be restricted for the designated sites of the Administration and Regulatory Affairs utilizing this award.
Suppliers/distributors shall be named as an Authorized Distributor of Record (ADR) by the manufacturer and shall provide such record upon request. Supplier shall be named as a Verified-Accredited Wholesale Distributor (VAWD) by the National Association of Board of Pharmacy (NABP) and be an active VAWD accredited facilities for supplies.
The Invitation to Bid (ITB) was advertised in accordance with the State of Texas bid laws. Four prospective bidders downloaded the solicitation document from SPD’s Ariba website, and three (3) bids were received as outlined below.
Patterson Veterinary Supply, Inc. Award on its low bid for Group One Line Items Nos. 1, 4, 5, 6, 7, 8, 9, 10, 14, 15,16, 17 ,18,19, 20, 22 ,23, 27,30, 32, 34, 35,36, 37, 38, and 39 (medicine and medical supplies) in the amount not to exceed $2,082,563.60.
Note: Item numbers 34, 35, 36, and 37 price calculations are incorrect due to quantities not matching what was requested. Single cards were requested, but the vendor offers sleeves, sleeves are 12 single cards. Quantities were reduced to match their packaging of 12 cards. Item number 34 to 150 sleeves for a total of $54,000, item number 35 to 150 sleeves for a total of $114,588.00, item number 36 to 300 sleeves for a total of $231,408.00, and item number 37 to 1,170 sleeves for a total of $711,585.00.
Company Total Amount
1. Patterson Veterinary Supply, Inc $2,082,563.60
2. HSB Veterinary Supplies, Inc. $119,713.75 (Partial Bid/Higher Unit Price)
3. Med FIRST Healthcare Supply, Inc. (Did not meet specification)
HSB Veterinary Supplies Inc: Awarded to the lowest bidder meeting specifications, Group One Line Items Nos. 3, 12, 13, 21, 25, 26, 31, and 33 (medicine and medical supplies) in the amount not to exceed $119,713.75.
Company Total Amount
1. HSB Veterinary Supplies, Inc. $119,713.75
2. Patterson Veterinary Supply, Inc. (No Bid)
3. MedFIRST Healthcare Supply, Inc. (Did not meet specification)
Group One:
Item number 14, lowest bidder was HSB, and the sample was of poor quality. Items Nos. 15 and 16 lowest bidders were HSB and MedFirst, both samples were of poor quality. These were all samples of sutures, when tested the sutures were not strong enough to hold the wound together. Item number 22 lowest bidder was HSB, they sent the incorrect product. Item number 38 lowest bidder was HSB and MedFirst, samples were received from both lowest bidders. However, the products were of poor quality, and sutures were not strong enough to hold the wound together. All these were granted to Patterson Veterinary Supply, Inc. Item number 21 lowest bidder was Patterson. The sample was received and tested from the lowest bidder, products were of poor quality, the sterile part was compromised because it allows water and air through, this item was granted to HSB Veterinary Supplies, Inc.
Tied Bids: Tied bids were received from Patterson Veterinary Supply, Inc. and HSB Veterinary Supplies, Inc. on items Nos. 24, 28, and 29, in an amount not to exceed $93,045.60. It is requested that the City Council draw lots for these items.
Items not needed: Group One Line Items Nos. 2, and 11 will not be awarded. They are no longer required by the department.
MWBE Participation:
M/WBE zero percentage goal document was approved by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City’s Hire Houston First (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Patterson Veterinary Supply, Inc. and HSB Veterinary Supplies, Inc., are not designated HHF companies. HHF points were not a deciding factor in the award of this contract.
Fiscal Note:
Funding for this item is included in the FY2025 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
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Estimated Spending Authority
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Departments
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FY2025
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Out-Years
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Total
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Administration and Regulatory Affairs
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$105,376.89
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$2,189,946.06
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$2,295,322.95
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