WS1309670765 - Approve spending authority in the amount not to exceed $410,820.04 for the purchase of general hardware tools through the OMNIA Partners cooperative agreement vendor Midwest Motor Supply Co. Inc., DBA Kimball Midwest for a term through June 30, 2029 for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve spending authority not to exceed $410,820.04 for the purchase of general hardware tools through the OMNIA Partners cooperative agreement vendor Midwest Motor Supply Co. Inc., DBA Kimball Midwest for the Fleet Management Department (FMD). The requested spending authority is expected to sustain the department through June 30, 2029 (FY29).
Midwest Motor Supply Co. Inc., DBA Kimball Midwest will provide the general hardware tools for the Fleet Management Department with competitive rates. Kimball Midwest provides service with all quality products such as fasteners, hoses, fittings, drill bits, chemicals, nuts, bolts, connectors among other tools. Kimball is a major force in the industrial maintenance aftermarket and has unlimited potential to supply the required parts on time. The City of Houston has been utilizing their products using P-Cards and one time PO’s, hence the Fleet department would like to have an outline agreement put in place for easy access to all the end users.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
M/WBE Participation:
M/WBE Zero Percentage Goal Document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY25 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
|
Jedediah Greenfield
Chief Procurement Officer
Finance/Strategic Procurement Division
|
|
Department Approval
|
|
Estimated Spending Authority
|
|
Departments
|
FY2025
|
Out-Years
|
Total
|
|
Fleet Management Department
|
$74,315.32
|
$336,504.72
|
$410,820.04
|