APPROVE spending authority in an amount not to exceed $1,640,159.54 for Purchase of the Annual Subscription and Maintenance of the GovService Host Compliance Service for the Administration and Regulatory Affairs Department through the Texas Department of Information Resources Purchasing Cooperative Agreement vendor CARAHSOFT TECHNOLOGY CORP. - Term through June 30, 2029 - General Fund

WS1376778384 - Approve spending authority in an amount not to exceed $1,640,159.54 for the purchase of the annual subscription and maintenance of the GovService Host Compliance Service from Carahsoft Technology Corp. through the Texas Department of Information Resources (DIR) Purchasing Cooperative agreement for the Administration and Regulatory Affairs Department.

Specific Explanation:

The Director of the Administration and Regulatory Affairs Department and the Chief Procurement Officer recommend that City Council approve spending authority not to exceed $1,640,159.54 for the purchase of the annual subscription and maintenance of the GovService Host Compliance Service through the Texas Department of Information Resources (DIR) Purchasing Cooperative agreement vendor Carahsoft Technology Corp. for the Administration and Regulatory Affairs Department (ARA).  The requested spending authority is expected to sustain the department through June 30, 2029 (FY29).

This request will allow ARA and HITS to continue implementing the GovService Host Compliance Service for ARA, which provides the Short-term Rental Registration Portal and 24/7 Assistance Hotline. These services allow for the data collection and syncing of registered properties within the City’s existing database, provide an automated system for outreach to non-compliant operators, and provide a public-facing, user-friendly space for filing short-term registration and reporting complaints.

This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”

MWBE Subcontracting:

M/WBE Zero Percentage Goal Document approved by the Office of Business Opportunity.

Hire Houston First:

This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.

Fiscal Note:

Funding for this item is not included in the FY2025 adopted budget. Therefore, a Fiscal Note is required as stated in the Financial Policies.

$1,640,159.54

 General Fund 

Fund 1000