P20-Q26125.2.A3- Approve an amendment to Ordinance No. 2019-1019 (Passed on December 11, 2019) authorizing a first amendment to the contracts between the City of Houston and (1) HCG Management, LLC, DBA Honesty Construction Group (Contract No. 4600015665), and (2) Medco Respiratory Instruments, Inc. DBA Aveanna Healthcare Medical Solutions (Contract No. 4600015671) to extend the contracts term from December 31, 2024, to September 30, 2025 for the aging and caregiver supportive services for seniors in Harris County for the Houston Health Department.
Specific Explanation:
The Director of the Houston Health Department and the Chief Procurement Officer recommend that the City Council approve an Ordinance authorizing the First Amendment to extend the contract term from December 31, 2024, to September 30, 2025 between the City of Houston and (1) HCG Management, LLC, Dba Honesty Construction Group, and (2) Medco Respiratory Instruments, Inc. DBA Aveanna Healthcare Medical Solutions for aging and caregiver supportive services for seniors through the Harris County Area Agency on Aging (HCAAA) for the Houston Health Department (HHD).
On December 11, 2019, Ordinance No. 2019-1019, awarded the original four (4) contracts for a three-year term with two (2) one- year renewal options for a cumulative award amount of $837,500.00. On December 15, 2021, by Ordinance No. 2021-1098, three (3) of the four (4) initially awarded contracts received increased funding for a cumulative maximum amount of $1,782,500.00. On November 14, 2023 Ordinance No 2023-9900 two (2) of the initially awarded contracts received an increase in funding for a cumulative maximum amount of $1,182,500.00. On September 17, 2024, the City issued a 90-day extension, extending the contract term to December 31, 2024.
This amendment extends the contract terms for two (2) of the four contracts from December 31, 2024, to September 30, 2025. One of the four contracts expired on September 30, 2024, and is no longer used by the department. One vendor has been awarded a new contract. This additional time is needed to provide continued supportive services for older adults in Harris County and to complete the RFP process and new contract award.
The program is grant-funded by the Texas Health and Human Services Commission (HHSC). HCAAA coordinates supportive services for adults ages 60 and older in Harris County through a direct or community-based services delivery system.
The scope of work requires the various vendors to provide the following program services:
Option 1: Support Services
- Emergency Response Evidence-Based Interventions
- Legal Assistance (Representation) Ombudsman Services
- Residential Repair Service
Option 2: Family Caregiver Support Services
- Caregiver Information Services
- Caregiver Respite Care-In Home
- Caregiver Respite Care-Institutional
Option 3: Health Promotion Services
- Dental Services Hearing Services
- Vision Services
- Prescription Assistance
- Medical Supply Provider
- Mental Health Provider
Option 4: In-home Services
- Chore Maintenance
- Personal Assistance Visiting
Option 5: Direct Purchase of Service Program
M/WBE Participation:
M/WBE zero-percentage goal document approved by the Office of Business Opportunity.
Fiscal Note:
No fiscal note is required for grant-funded items.
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Jedediah Greenfield
Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval
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