Formal Bids Received October 3, 2024, for S35-DOC1198608785 - Approve an award to Houston Mac Haik Dodge Chrysler Jeep LTD in an amount not to exceed $2,338,233.55 for Chrysler/Dodge OEM replacement parts and repair services for a 36-month term with two (2) one-year (1) options for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an award to Houston Mac Haik Dodge Chrysler Jeep LTD on its low bid meeting specifications in an amount not to exceed $2,338,233.55 for Chrysler/Dodge OEM replacement parts and repair services for the Fleet Management Department. It is further requested that authorization be given to make purchases, as needed, for a 36-month term with two (2) one-year (1) options. This award consists of Chrysler/Dodge OEM replacement parts and repair services to be used by the department in its day-to-day repair operations citywide. The award also includes a $587,455.00 labor component for the repair of equipment that cannot be performed by City personnel.
This is a price list and line-item award. Relative to the price list, the best discount which determines the low bid for a price is the best bid received for quantities of high-use items selected as sample pricing items based on the current needs of the department. The total for sample pricing items does not represent the total amount to be purchased; rather, this award recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Three prospective bidders downloaded the solicitation document from SAP Business Network Discovery (Ariba) website, and three bids were received as outlined below.
Houston Mac Haik Dodge Chrysler Jeep LTD: Award on its low bid meeting specifications for Group Nos. 1 thru 7 (Chrysler/Dodge OEM price list which includes but is not limited to isolators, ignition coils, spark plugs, compressors, A/C compressors, and fuel pumps; and various labor components) in an amount not to exceed $2,338,233.55.
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Company
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Sample Pricing & Line Item Totals
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1.
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Kinetic Motorwerks, LLC
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$468,565.95 (Did Not Meet Specifications)
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2.
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Houston Mac Haik Dodge Chrysler Jeep LTD
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$589,499.50
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3.
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AIK Global, Inc.
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$992,985.14
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M/WBE:
Zero percentage goal-document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City's ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Houston Mac Haik Dodge Chrysler Jeep LTD does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY2025 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield
Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval
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Estimated Spending Authority
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Department
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FY2025
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Out Years
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Total
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Fleet Management
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$311,764.47 |
$2,026,469.08
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$2,338,233.55
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