Formal bids received August 1, 2024, for DOC1054764961-P27 – Approve an ordinance awarding a contract to Polimaster, Inc. for a maximum contract amount of $5,267,722.25 for personal radiation detectors for a three-year (3) contract term with two (2), one-year options for the Mayor’s Office of Public Safety and Homeland Security.
Specific Explanation:
The Director of the Mayor’s Office of Public Safety and Homeland Security and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three-year (3) contract with two (2), one-year options to Polimaster, Inc. for personal radiation detectors (PRD) in the total amount not to exceed $5,267,722.25 for the Mayor’s Office of Public Safety and Homeland Security.
This Invitation to Bid (ITB) was advertised in accordance with the requirements of the State of Texas bid laws. Seven (7) respondents downloaded the solicitation from SPD’s Ariba Discovery Website.
The following five (5) bids were received as outlined below.
Company Total Amount
1. Mirion $3,479,550.00 (did not meet specifications)
2. Kinetic Motorwerks. $4,043.750.00 (did not meet specifications)
3. Polimaster, Inc $5,267,722.25
4. Internal Logistics. $8,205,000.00
5. Hadron Engineering Services $9,996,250.00
The scope of work requires the vendor to provide PRD's, including calibration, repairs, and maintenance services as requested/scheduled. The PRDs shall be supplied with associated carrying cases/pouches and port/cable connections. Each unit will come with a five-year (5) warranty.
PRDs will be issued to law enforcement officers within the region and state, including officers from the Houston Police Department, the Harris County Sheriff's Office, and the Department of Public Safety. Officers must attend a training course on radiological and nuclear terrorism prior to issuance of a PRD. This effort is part of a counter-terrorism program in which the City has participated since since 2015 and will continue participation through the performance period ending in 2030. By training and equipping law enforcement officers to detect radiation encountered while performing their duties, an investigation can be quickly initiated to determine whether the source is legitimate or illicit. In the case of an illicit radioactive material source, public safety measures can be immediately implemented to reduce any treat to the public. This contract will allow the continued expansion of the program by procuring over 1000 PRDs per year to sync with law enforcement training schedules.
M/WBE Participation:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
Hire Houston First does not apply to this expenditure because it involves the use of federal funds and is subject to specific procurement rules of the federal government.
Fiscal Note:
No Fiscal Note is required on grant items.
_________________________________________ ____________________________
Jedediah Greenfield, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
ESTIMATED SPENDING AUTHORITY
|
Department
|
FY2025
|
Out-Years
|
Amount
|
|
MYR
|
$1,866,664.50
|
$3,401,057.75
|
$5,267,722.25
|