P23-WS1342936426 - Approve a purchase in the total amount of $992,043.80 for groundskeeping and restoration equipment from Deere & Company, Kinloch Equipment and Supply, Inc., and King Ranch Ag & Turf through the BuyBoard and Sourcewell cooperative purchasing agreements for the Fleet Management Department on behalf of Houston Public Works.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve a purchase in the total amount of $992,043.80 for groundskeeping and restoration equipment from Deere & Company, Kinloch Equipment and Supply, Inc., and King Ranch Ag & Turf through the BuyBoard and Sourcewell cooperative purchasing agreements for Houston Public Works (HPW).
This equipment has been vetted and approved by the Fleet Management Department. It will be used to replace older equipment.
BUYBOARD CONTRACTOR:
Deere & Company: The purchase of three (3) John Deere Tractors with boom mowers and five (5) rotary ride mowers for Houston Water and Transportation and Drainage Operations groups. This equipment will be used to mow right-of-way and major ditch areas throughout the City to keep the areas free of debris and maintain safe conditions. Boom mowers are designed to trim trees, brush or hedges, and mow behind guardrails, over fences, down embankments, and around ponds. Rotary ride mowers cut through particularly tough material, including grass, weeds, bushes, brush, saplings, etc. in the total amount of $716,815.69
Kinloch Equipment and Supply, Inc.: The purchase of three (3) remote-operated robotic mowers for Transportation and Drainage Operations in the total amount of $209,780.24.
This equipment will be used to cut/maintain grass levels, reduce hazards, and complete work orders within areas that are unsafe for a standard riding or push mower. Two of these units are replacements, and one unit will be an addition to the fleet.
SOURCEWELL CONTRACTOR:
King Ranch Ag and Turf: - Approve the purchase of one (1) John Deere Skid Steer for Houston Water in the total amount of $65,447.87.
This will be an addition to the fleet to complete paving restoration work orders in areas where backhoes cannot go. This equipment is used for digging, hauling materials, land clearing, loading, and grading. It is highly maneuverable and lightweight.
This equipment comes with warranties ranging from one (1) year to ten (10) years on parts and manufacturer defects.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that “a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
MWBE Participation:
M/WBE Zero Percentage Goal Document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY25 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
_____________________________________ ______________________________
Jedediah Greenfield, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
Estimated Spending Authority
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Department
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FY2025
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Out Years
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Total
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Houston Public Works
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$992,043.80
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$0
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$992,043.80
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