RECOMMENDATION: (i) Amend Ordinance No. 2022-35, passed January 19, 2022 to increase the maximum contract amount and (ii) Approve a First Amendment to extend the contract term with Magna Flow Environmental, Inc. for Maintenance and Pump-out of Special Waste and Stormwater Interceptors Services.
Specific Explanation: The General Services Department recommends that City Council (i) Amend Ordinance No. 2022-035 to increase the maximum contract amount from $2,730,000.00 to $3,530,000.00 and (ii) Amend contract to extend the contract term from January 19, 2025, to January 19, 2026, for the for the Maintenance Services for Pump-out of Special Waste and Stormwater Interceptors Services Contract with Magna Flow Environmental Services, Inc..
The requested increase will allow Magna Flow to complete pending environmental projects that exceed the current maximum
contract amount.
PROJECT LOCATIONS: Citywide
PROJECT DESCRIPTION: The General Services Department requires the maintenance and cleaning of special waste and stormwater interceptors monthly and annually to meet regulatory requirements enforced by the Texas Commission on Environmental Quality (TCEQ). The project consists of the evacuation of interceptors using vacuum trucks; cleaning of coalescers, filters, or similar filter media; pressure washing; confined space entry; and transport and disposal of all generated waste. Services will be required for scheduled, expedited, and emergency pump-out support. Additionally, the contractor will
provide for the final disposition of all waste, which includes collection, transport, and manifesting, in compliance with all applicable federal, state, and local regulations.
PREVIOUS HISTORY AND PROJECT SCOPE: On January 19, 2022, by Ordinance No. 2022-35, City Council awarded a two-year contract with a one–year renewal option to Magna Flow Environmental Services for Special Waste and Stormwater Interceptor Pump Outs with a maximum contract amount of $1,950,000.00.
On August 30, 2023, by Ordinance No. 2023-700, City Council amended Ordinance No. 2022-35 to increase the maximum contract amount from $1,950,000.00 to $2,730,000.00.
M/WBE PARTICIPATION: The original contract has an 11% M/WBE goal established for this contract. To date, Magna Flow has achieved 23.48% M/WBE participation.
FISCAL NOTE: Funding for this item will be included in the FY2025 Budget. Therefore, no Fiscal Note is required as stated in
the Financial Policies.
|
Estimated Spending Authority
|
|
Department
|
Current FY
|
Out Year
|
Total
|
|
General Services
|
$ -
|
$ 800,000.00
|
$ 800,000.00
|
|
Total
|
$ -
|
$ 800,000.00
|
$ 800,000.00
|
DIRECTOR’S SIGNATURE / DATE:
____________________________
C. J. Messiah, Jr.
General Services Department