1302524953- Informal Bids Received October 11, 2024. Approve an award to Patricia Tech Supply and Service, in the total amount of $17,160.00 for the purchase of Solar Batteries.
Specific Explanation:
The Chief Operating Officer of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve an award to Patricia Tech Supply and Service in the total amount of $17,160.00 for the purchase of solar batteries and that authorization be given to issue a purchase order for Houston Public Works.
Deka Solar Photovoltaic Batteries feature a solar gel, which is ideal for deep-cycle batteries used in solar panel installations. These batteries ensure a consistent power supply for solar powered school zone notifications throughout Houston and are engineered and tested to provide reliable back-up power. This system alerts oncoming traffic as they approach school zones, promoting safe crossings in the area. Items will be stored at the Houston Public Works warehouse.
This project was advertised in accordance with the requirements of the State of Texas bid laws for an informal procurement. Patricia Tech Supply and Service has already received $54,844.26 for other goods and or services this fiscal year. They are currently above the $50,000.00 threshold and therefore requires Council action. Sixty-two (62) prospective bidders downloaded the solicitation document from SPD’s Ariba website, and five (5) bids were received as outlined below:
|
Company
|
Total Amount
|
|
1. Kinetic Motorwerks LLC
|
$15,550.80 - did not bid product specified
|
|
2. Patricia Tech Supply and Service
|
$17,160.00
|
|
3. Decoulant Inc.
|
$19,140.00
|
|
4. Cobblestone Group II Batteries Plus
|
$20,280.00
|
|
5. Hadron Engineering Services LLC
|
$21,600.00
|
Patricia Tech Supply and Service.: Award on its overall low bid meeting specifications in the total amount of $17,160.00.
MWBE Participation:
This procurement is exempt from the City’s MWBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold. However, HPW does solicit bids through SPD’s e-bidding website which is promoted to all registered MWBE vendors.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Patricia Tech Supply and Service is a designated HHF company, and they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY25 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
__________________________________ ______________________________
Jedediah Greenfield, Chief Procurement Officer Randall V. Macchi, Chief Operating Officer
Finance/Strategic Procurement Division Houston Public Works
|
Estimated Spending Authority:
|
|
Department
|
FY2025
|
Out Years
|
Total
|
|
Houston Public Works
|
$17,160.00
|
$0.00
|
$17,160.00
|