Sole Source (WS1242322913) – Approve the purchase in the total amount of $75,600.00 for the annual renewal of application licenses, maintenance, and upgrade services for the Towed Vehicle Reporting Management System (TVRMS) from UR International, Inc. for the Houston Police Department.
Specific Explanation:
The Chief of the Houston Police Department and the Chief Procurement Officer recommend that City Council approve the purchase of the annual renewal of application licenses, maintenance, and upgrade services for the Towed Vehicle Reporting Management System (TVRMS) in the total amount of $75,600.00 from the sole source supplier UR International, Inc. (URI).
This purchase includes the annual renewal of the license application. UR International, Inc. will provide one year of license access to the TVRMS application, software maintenance - which includes 100 hours remote help desk support, one year of website hosting, and break/fix software and hardware. The TVRMS provides HPD’s Auto Dealers Detail with detailed information related to a vehicle’s location, date, and time of impound. Additionally, the system provides the hosting of the public website, “findmytowedcar.com” which allows citizens to locate their towed vehicles.
URI uniquely deploys the web-based TVRMS and the associated web content for HPD’s use. URI is the sole distributor of the software components for the TVRMS and sole service provider for this technology.
This recommendation is made pursuant to subsection 252.022(a)(7) of the Texas Local Government Code, which provides that "a procurement of items that are available from only one source..." is exempt from the competitive requirements for purchases.
MWBE Participation:
This procurement is exempt from the City’s MWBE subcontracting goals as the total expenditure does not exceed the $100,000.00 threshold.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source vendor for this purchase.
Fiscal Note:
Funding for this item is included in the FY2025 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield
Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval
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Estimated Spending Authority:
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Department
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FY2025
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Out Years
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Total
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Houston Police Department
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$75,600.00
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$0.00
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$75,600.00
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