Emergency Purchase Order – (P23-WS1311548374) Approve final payment in an amount not to exceed $191,944.03 to Econolite Systems, Inc. to repair and replace traffic signal equipment for Houston Public Works.
Specific Explanation:
The Chief Operating Officer of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve final payment in an amount not to exceed $191,944.03 to Econolite Systems, Inc. to repair and replace traffic signal equipment for Houston Public Works.
The Chief Procurement Officer issued an emergency purchase order to Econolite Systems on July 10, 2024, to repair and replace traffic signal equipment throughout the City of Houston damaged during the storm event Hurricane Beryl. Traffic and pedestrian signals and associated parts are required to maintain Houston’s signalized intersections. Restoring equipment to full functionality ensures an orderly traffic flow for vehicles, motorcycles, bicycles, and pedestrians. The repairs were too extensive for HPW crews. The department does not have a contract for these types of repairs. However, the department is actively working on a procurement for this.
HPW reconciled final invoices submitted by the vendor for payments totaling $191,944.03.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (2) of the Texas Local Government Code for exempted procurements, " which provides a procurement necessary to preserve or protect the public health or safety of the municipality's residents.”
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Secretary of State Filing Date:
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City Registration Date:
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September 24, 2010
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June 9, 2015
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MWBE Participation:
This procurement is exempt from the MWBE subcontracting participation goal because the department is utilizing an emergency purchase order for this purchase.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an emergency purchase order for this purchase.
Disaster Recovery Note:
This item is related to the impact of the July 2024 Beryl storm DR-4798 and it is the City’s intent to seek reimbursement from the Federal Emergency Management Agency (FEMA) and other eligible sources for such expenditures.
Fiscal Note:
Funding for this item is included in the FY25 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer Randall V. Macchi, Chief Operating Officer
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY2025
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Out Years
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Total
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Houston Public Works
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$191,944.03
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$0.00
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$191,944.03
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