P23-WS1308814417 - Approve a purchase in the total amount of $3,960,317.00 for medium-duty vehicles from Chastang Enterprises – Houston, LLC DBA Chastang Ford, and Caldwell Country Chevrolet through the BuyBoard cooperative purchasing program for the Fleet Management Department on behalf of Houston Public Works.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve a purchase in the total amount of $3,960,317.00 for the purchase of forty-seven (47) medium-duty vehicles from Chastang Enterprises – Houston, LLC DBA Chastang Ford and Caldwell Country Chevrolet through the BuyBoard cooperative purchasing program for Houston Public Works.
These vehicles have been vetted and approved by the Fleet Management Department. They will be used to replace older vehicles within HPW and will be used by crews to get to and from job sites and for field operations.
BuyBoard Contractor:
Chastang Enterprises – Houston, LLC DBA Chastang Ford: Approve the purchase of forty-two (43) medium-duty vehicles in the total amount of $3,715,518.00. These vehicles are equipped with functional equipment such as cranes, welders, dump containers, and stake beds, and will be used by Houston Water and Transportation and Drainage Operations to complete work orders, emergency repairs, and maintenance citywide.
Caldwell Country Chevrolet: Approve the purchase of four (4) medium-duty trucks in the total amount of $244,799.00. These vehicles will be used to transport personnel and equipment to job sites to complete inspections, work orders, emergency repairs, and maintenance assignments for the mowing and signal engineer sections.
These medium-duty trucks come with full warranties of three years or 36,000.00 miles. The life expectancy of these vehicles is seven-years and/or 100,000 miles. These vehicles will replace existing vehicles that have reached their life expectancy and will be sent to auction for disposal.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that “a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
MWBE Participation:
Zero percentage goal-document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY2025 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
_____________________________________ ______________________________
Jedediah Greenfield, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
Estimated Spending Authority
|
Department
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FY2025
|
Out Years
|
Total
|
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Houston Public Works
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$3,960,317.00
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$0
|
$3,960,317.00
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