RECOMMENDATION: Appropriate funds to the Task Order/Job Order (TOC/JOC) Contracting Program for FY25
SPECIFIC EXPLANATION: The General Services Department (GSD) utilizes task order and job order contracts to facilitate minor architectural and engineering design services; mechanical, electrical, and plumbing services (MEP); roof consulting services; construction, repairs, rehabilitations, or alterations of facilities for its client departments. These contracts allow the City to expedite smaller facility construction projects and will help the City respond quickly to facility needs. Funds are allocated to design task order contracts or construction job order contracts as work orders are issued.
Therefore, GSD recommends that City Council appropriate a sum of $12,739,914.00 to the Task Order/Job Order (TOC/JOC) Contracting Program for professional and construction services for various City Departments.
BACKGROUND: The TOC/JOC Program is funded through supplemental allocations from various departmental budgets or appropriations from various bond funds, up to the maximum contract amount, as departments identify projects and specific funding for each project. Fees for each TOC project are negotiated based on the size and complexity of the tasks involved.
PROJECT LOCATIONS: Citywide
PROJECT DESCRIPTION: See attached list.
PREVIOUS HISTORY AND PROJECT SCOPE:
TOC CONTRACTORS: Currently, GSD utilizes fourteen TOC contractors: (1) Building Envelope Consultants, LLC (BEC); (2) Wiss, Janney, Elstner Associates, Inc. (WJE); (3) Walter P. Moore & Associates, Inc. (WPM); (4) AT3+RDC Architects, (AT3); (5) Brown Reynolds & Watford Architects, Inc. (Brown); (6) Collaborate Architects, LLC (Collaborate); (7) English & Associates Architects (English); (8) Interiors Architects, Inc. (IA); (9) Powers Brown Architecture of Texas, LLC. (PBA); (10) Ryden Architecture, LLC (Ryden); (11) Infrastructure Associates, Inc. (Infrastructure); (12) KCI Technologies, Inc. (KCI); (13) Henderson Engineers, Inc. (Henderson); and (14) E&C Engineers & Consultants, Inc. (E&C).
On May 29, 2019, by Ordinance No. 2019-0391, Council approved building envelope consulting services task order contracts with BEC; WJE; and WPM, for a term of three years with three one-year renewal options. Each contract has a maximum contract amount of $2,500,000.
On January 29, 2020, by Ordinance No. 2020-0090, Council approved professional architectural services task order contracts with English, Collaborate, PBA, Brown, IA, AT3, and Ryden, for a term of three years with two one-year renewal options. Each contract has a maximum contract amount of $2,000,000.
On August 11, 2021, by Ordinance No. 2021-0681, Council approved professional MEP services task order contracts with Infrastructure, KCI, Henderson, and E&C, for a term of three years with two one-year renewal options. Each contract has a maximum contract amount of $2,000,000.
JOC CONTRACTORS: Currently, GSD is in the procurement process to select new JOC contracts.
M/WBE/SBE PARTICIPATION:
TOC CONTRACTORS: A 5.0% M/WBE goal has been established for the building envelope consulting services task order contracts with BEC, WPM, and WJE. To date, BEC has achieved 8.8% participation; and WPM has achieved 4.8% participation. A plan is in place for WJE to engage and utilize more M/WBE sub-consultants on future projects for the remaining 1 year of their contract.
A 13.35% M/WBE goal has been established for the professional architectural services task order contracts with AT3; Brown; Collaborate; English; IA; PBA; and Ryden. To date, AT3 has achieved 29.2% participation; Brown has achieved 9.9% participation; Collaborate has achieved 13.5% participation; English has achieved 37.3% participation; IA has achieved 1.6% participation; PBA has achieved 18.5% participation; Ryden has achieved 35.9% participation. Due to performance issues and continued non-compliance with M/WBE participation, IA will not be issued any additional work on this contract.
An 11.27% M/WBE goal has been established for the professional MEP services task order contracts with Infrastructure; KCI; Henderson; and E&C. To date, Infrastructure has achieved 22.9% participation, and Henderson has achieved 14.5% participation. E&C and KCI currently have projects underway utilizing M/WBE sub-consultants that will be applied to their goal, with a plan going forward to utilize more M/WBE sub-consultants for the remaining 2 years of their contract.
JOC CONTRACTORS: M/WBE goals will be established at the time new JOC contracts are awarded.
FISCAL NOTE: No significant Fiscal Operating impact is anticipated as a result of these projects.
WBS Nos: D-000142, D-680002, D-000240, D-000223, G-000176, G-000180, G-00ROOF,G-00162, C-000195, C-000196, C-000203, C-000211, C-000266, C-000270, C-000238, C-000250, C-00Roof, H-000084, H-000142, H-000430, E-000270, E-000256, E-000278, E-000286, L-000105, L-000118, L-000112, F-000703, F-000240, F-000964, F-000966, F-000968
DIRECTOR’S SIGNATURES/DATE:
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C. J. Messiah, Jr. Thomas Muñoz
General Services Department Houston Fire Department
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Stephen L. Williams, M.Ed., MPA Sandy Gaw
Houston Health Department Houston Public Library
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Mark Wilfalk J. Noe Diaz
Solid Waste Department Houston Police Department
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Kenneth Allen
Houston Parks And Recreation Department