P23-WS1280088084 - Approve the purchase of earthmoving equipment from Doggett Heavy Machinery Services, LLC, and Mustang Machinery Company, LLC, through the Sourcewell Cooperative Purchasing Agreement and Deere & Company through the BuyBoard Cooperative Purchasing Agreement in the total amount of $1,205,996.53 for the Fleet Management Department on behalf of Houston Public Works.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve the purchase of earthmoving equipment from Doggett Heavy Machinery Services, LLC, and Mustang Machinery Company, LLC, through the Sourcewell Cooperative Purchasing Agreement and Deere & Company through the BuyBoard Cooperative Purchasing Agreement in the total amount of $1,205,996.53 for Houston Public Works (HPW).
The Fleet Management Department has vetted and approved this equipment. It will be used to replace older equipment used to repair water, wastewater, and stormwater lines throughout the City of Houston.
SOURCEWELL CONTRACTOR:
Doggett Heavy Machinery: The purchase of one (1) backhoe loader in the amount of $141,500.00. These will be used to augment older backhoes. They are used to dig trenches and are equipped with a large bucket, allowing the material being dug up to be taken directly to a dump truck. These backhoes can also be used to break up asphalt by using a breaker attachment, and lift steel plates from the ground, making it safer for the operator and moving material over various terrains to complete repairs.
Mustang Machinery: The purchase of nine (9) mini excavators and two (2) loaders in the total amount of $1,014,342.72. The mini excavators will be used to excavate waterlines and complete work order repairs throughout the city. They are used on smaller repair jobs and for jobs requiring the repair crews to enter a residential backyard. The loaders will be used to load and unload aggregates.
BUYBOARD CONTRACTOR:
Deere & Company: The purchase of one (1) backhoe loader in the amount of $50,153.81. This equipment will move material over various terrains to complete repairs and inspections throughout the City.
The equipment comes with warranties ranging from one (1) year to ten (10) years on parts and manufacturer defects.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that “a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
MWBE Participation:
M/WBE Zero Percentage Goal Document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY25 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
_____________________________________ ______________________________
Jedediah Greenfield, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
Estimated Spending Authority
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Department
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FY2025
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Out Years
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Total
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Houston Public Works
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$1,205,996.53
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$0
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$1,205,996.53
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