P23-L29270.A2 - Approve an amending ordinance to Ordinance No. 2020-0677 (passed on August 5, 2020) as amended by Ordinance No. 2024-0016 (passed on January 17, 2024) to increase the maximum contract amount from $883,750.00 to $1,233,750.00 for Contract No. 4600016095 between the City of Houston and Accurate Meter & Backflow, LLC for backflow preventer certification, testing and repair services for Houston Public Works.
Specific Explanation:
The Chief Operating Officer of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount from $883,750.00 to $1,233,750.00 for the contract between the City of Houston and Accurate Meter & Backflow, LLC for backflow preventer certification, testing and repair services for Houston Public Works.
The original contract was awarded on August 5, 2020, by Ordinance No. 2020-0677, for a three-year term, with two (2) one-year options in the amount of $631,250.00. A first amendment was approved on January 17, 2024, by Ordinance No. 2024-0016, increasing the maximum contract from $631,250.00 to $883,750.00. Expenditures to date total $872,477.87. More than 250 non-compliant backflow preventers (BFPs) have been identified over the last 18 months. This unexpected increase in non-compliant BFPs has resulted in the need for immediate repairs and replacements, which in turn have depleted contract funds. The increase of $350,000.00 to the maximum contract amount will allow Accurate Meter & Backflow, LLC to continue to provide backflow preventer certification, testing, and repair services for HPW. All other terms and conditions of the contract shall remain the same. Houston Public Works is currently working on a solicitation for a new contract.
The scope of work requires the contractor to provide all supervision, labor, parts, tools, materials, equipment, and transportation necessary to perform all operations in connection with the annual inspections, precision repair services, and testing and certification for backflow preventers from various City of Houston facilities. Specifically, the contractor shall disassemble and inspect backflow preventer units and provide recommendations before preparing scopes of work to recondition, repair, and/or replace parts with original equipment manufacturer (OEM) parts. The contractor shall also uncouple backflow preventers and remove them from locations in the line to disassemble, inspect, and repair/replace parts and prepare certification tests before returning the units to operation.
MWBE Participation:
This contract was awarded with an 11% participation goal and the contractor is currently achieving 17.5%.
Fiscal Note:
Funding for this item is included in the FY 25 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
_____________________________________ _________________________________
Jedediah Greenfield, Chief Procurement Officer Randall V. Macchi, Chief Operating Officer
Finance/Strategic Procurement Division Houston Public Works
|
Estimated Spending Authority:
|
|
Department
|
FY2025
|
Out Years
|
Total
|
|
Houston Public Works
|
$300,000.00
|
$50,000.00
|
$350,000.00
|