ORDINANCE amending Ordinance No. 2022-0678 to increase maximum contract amount for Professional Services Agreement between City of Houston and THOMPSON CONSULTING SERVICES, LLC., for continued Disaster Debris Monitoring Services for the Solid Waste Department - $16,000,000.00 - General Fund

Specific Explanation:
The Director of the Solid Waste Management Department (SWMD) and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount from $5,000,000.00 to $21,000,000.00 for the contract between the City of Houston and Thompson Consulting Services, LLC for continued disaster debris monitoring services for the Solid Waste Management Department. 

The pre-positioned contract was awarded on June 19, 2019, by Ordinance No. 2019-476. By Ordinance No. 2022-678 (approved on September 7, 2022), the Thompson Consulting Services, LLC contract was activated for a three-year term with two one-year options to renew and was given a maximum contract amount of $5,000,000.00. As of August 20, 2024, total invoices received from Thompson Consulting Services, LLC for the Derecho Storm and Hurricane Beryl amount to $3,833,548.70. SWMD is increasing the maximum contract amount and adding additional spending authority in response to the debris cleanup efforts caused by Hurricane Beryl. This increase is expected to carry SWMD through the initial term of the contract, which ends on September 8, 2025.

The scope of work requires the Contractor to provide debris monitoring services to assist the City with monitoring the operations of the Debris Management Contractor(s) (DMC) in disaster debris removal and disposal. The Contractor shall observe, monitor and document the DMC’s removal, processing, and disposal operations, including maintaining documentation regarding debris types, quantities, reduction methods, and pick-up and disposal locations to certify all debris collection and disposal services comply with all applicable law, including Federal Emergency Management Agency (FEMA) regulations, policies and guidelines to maximize reimbursements from FEMA and other federal, state and local agencies.

MWBE Participation:
The contract was awarded with a 39.99% M/WBE participation goal. Thompson Consulting Services, LLC is currently achieving 70.24% of the required MWBE participation on the contract.

Disaster Recovery Note:
This item is related to the impact of the May 2024 Derecho storm DR-4781 and Hurricane Beryl DR-4798, and it is the City’s intent to seek reimbursement from FEMA and other eligible sources for such expenditures.

Fiscal Note:
Funding for this item is included in the FY25 Adopted Budget. Therefore, no Fiscal note is required as stated in the Financial Policies.

$16,000,000.00

General Fund

Fund 1000