(P23-WS1287728435) - Approve spending authority in an amount not to exceed $15,198,145.21 for water meters and repair parts from Accurate Utility Supply, LLC. through the Cooperative Purchasing Agreement with BuyBoard for two (2)-month period with two (2) one (1) year options for Houston Public Works.
Specific Explanation:
The Chief Operating Officer of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve spending authority in an amount not to exceed $15,198,145.21 for water meters and repair parts from Accurate Utility Supply, LLC. through the Cooperative Purchasing Agreement with BuyBoard for a two (2)-month period with two (2) one (1) year options to extend for Houston Public Works.
BuyBoard Contractor:
Accurate Utility Supply, LLC: Purchases of water utility meters and monitoring systems will be made for the duration of the contract (approximately 26 months), which ends on November 30, 2026. Goods will be delivered to the Customer Account Services warehouse for further use in new installations and/or repairs to existing water meters.
This contract will allow the city to quickly continue purchasing water meters and spare parts. It will also enable the department to continue upgrading the residential water meter system, increasing water conservation and leak management efforts, and improving residential water billing accuracy.
This recommendation is made pursuant to subsection 271.102© of the Texas Local Government Code, which provides that “a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
MWBE Participation:
Zero percentage goal-document approved by the Office of Business Opportunity. However, Accurate Utility Supply, LLC is a certified MWBE supplier.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY25 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer Randall V. Macchi, Chief Operating Officer
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY2025
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Out Years
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Total
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Houston Public Works
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$3,500,000.00
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$11,698,145.21
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$15,198,145.21
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