Formal bids received August 15, 2024, for P29-DOC1145499662 – Approve spending authority in an amount not to exceed $129,570.00 for the purchase of survey meter kits from Ryanvision, LLC for the Mayor’s Office of Public Safety and Homeland Security.
Specific Explanation:
The Director of the Mayor’s Office of Public Safety and Homeland Security and the Chief Procurement Officer recommend that City Council approve spending authority for a one-time purchase to Ryanvision, LLC for 35 survey meter kits in the total amount not to exceed $129,570.00.
This invitation to bid (ITB) was advertised in accordance with the requirements of the State of Texas bid laws. Nine (9) respondents downloaded the solicitation from SPD’s Ariba Discovery Website.
The following four (4) bids were received as outlined below:
Company Total Amount
1. Ludlum Measurements $111,300.00 (non-responsive)
2. Ryanvision, LLC $129,570.00
3. Wisdom of Science Enterprise Pte Ltd. $141,750.00
4. True Love Healthcare Services $206,760.00 (non-responsive)
The lowest bid was deemed non-responsive as the bidder did not provide all required documentation.
The scope of work requires the vendor to provide 35 survey meter kits to be issued to the Texas Department of Public Safety (DPS) in accordance with the Securing the Cities cooperative agreement with the United States Department of Homeland Security. The City of Houston is the sole recipient of funds for Houston and Texas under this agreement, and as such, purchases equipment and then issues the equipment to partner agencies, including Texas DPS. The equipment will be used as part of the DPS’s Commercial Vehicle Enforcement Program to perform inspections to ensure that commercial shipments of radioactive materials meet all required standards for safe packaging and handling. The survey meter kits consist of one (1) Ludlum model 2241-2 digital scaler/ratemeter and two (2) Ludlum models 44-38 & 44-9 detectors. Each survey meter kit will include two (2) detector leads/cables, an owner’s manual, a calibration certification, and one (1) set of batteries. The kits will have a twelve-month (12) warranty upon delivery.
M/WBE Participation:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
Hire Houston First does not apply to this expenditure because it involves the use of federal funds and is subject to specific procurement rules of the federal government.
Fiscal Note:
No Fiscal Note is required on grant items.
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Jedediah Greenfield, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
ESTIMATED SPENDING AUTHORITY
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Department
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FY2025
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Out-Years
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Amount
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MYR
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$129,570.00
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$0
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$129,570.00
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