P23-WS1255022330 - Approve a purchase in the total amount of $78,534.56 for electric utility carts from Polaris Sales, Inc. through Sourcewell cooperative purchasing program for the Fleet Management Department on behalf of Houston Public Works.
Specific Explanation:
The Director of Fleet Management and the Chief Procurement Officer recommend that City Council approve a purchase in the total amount of $78,534.56 for the purchase of two (2) Polaris electric utility vehicles from Polaris Sales, Inc. through the Sourcewell cooperative purchasing program for the Fleet Management Department (FMD) on behalf of Houston Public Works (HPW).
These utility vehicles have been vetted by the FMD. They will be used by HPW to transport operators and small equipment around Water and Wastewater treatment plants, which will allow employees to perform maintenance throughout the plants and not have to use pickup trucks. These vehicles will replace older carts. These new units come with a one (1) year warranty.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that “a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
MWBE Participation:
This procurement is exempt from the City’s MWBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY25 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
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Estimated Spending Authority:
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Department
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FY2025
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Out Years
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Total
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Houston Public Works
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$78,534.56
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0
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$78,534.56
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