E32608.A1 - Amend Council Motion No. 2023-0426, passed on June 21, 2023, to increase the spending authority from $427,255.85 to $867,240.92 for the purchase of aftermarket vehicle parts and supplies from O’Reilly Auto Enterprises, d/b/a O’Reilly Auto Parts through the Cooperative Purchasing Agreement with Sourcewell for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council amend Council Motion No. 2023-0426 to increase the spending authority for the purchase of aftermarket vehicle parts and supplies awarded to O’Reilly Auto Enterprises d/b/a/ O’Reilly Auto Parts through the Cooperative Purchasing Agreement with Sourcewell from $427,255.85 to $867,240.92 for the Fleet Management Department.
This award began July 13, 2023, for a twenty-four-month term with one (1) one-year option to extend, in an amount not to exceed $427,255.85. Expenditures as of October 9, 2024, totaled $417,390.70.
Since the award, the vendor now has a huge warehouse locally and delivers overnight to many stores daily. This provides the department with a quick turnaround on parts orders. The stores also have a dedicated delivery system that offers excellent delivery times when shops need parts for quick fixes. Because of the easy accessibility and high demand of the required OEM inventory, the department started using this award more often than other parts contracts, thus exhausting the spending authority sooner than anticipated. The additional spending authority will enable the department to continue making purchases until a new award can be presented to City Council.
This award is used by the department to purchase aftermarket vehicle parts and supplies to complete repairs and warranty work on the city vehicles.
MWBE Subcontracting:
Zero percentage goal-document approved by the Office of Business Opportunity.
Fiscal Note:
Funding for this item is included in the FY2025 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield/Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
ESTIMATED SPENDING AUTHORITY
|
Department
|
FY2025
|
Out Years
|
Total
|
|
Fleet Management
|
$439,985.07
|
$0.00
|
$439,985.07
|