P23-WS1272316201 - Approve spending authority in the maximum amount of $5,593,486.08 for the purchase of print and mail services from Level One LLC, a Doxim Company, through an interlocal agreement with the Orlando Utilities Commission for term of seven (7) years for Houston Public Works.
Specific Explanation:
The Chief Operating Officer of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve spending authority in the maximum amount of $5,593,486.08 for the purchase of print and mail services from Level One LLC, a Doxim Company, through an interlocal agreement with the Orlando Utilities Commission for a term of seven (7) years. This is a continuation of the services to prevent interrupting HPW’s utility revenue collection operation. Monthly charges depend on the amount of bills printed and mailed.
Level One LLC has the current contract with the City and has the software programming system already in place, which allows for integration with HPW’s utility bill sorting and payment processing equipment. Level One LLC’s services are fully compatible and integrate with HPW’s mail sorting equipment and billing services.
This recommendation is made pursuant to subsection 791.025 of the Texas Government Code, which provides that “a local government may agree with another local government or with the state or a state agency, including the comptroller, to purchase goods and services” and that such a purchase “satisfies the requirement of the local government to seek competitive bids for the purchase of the goods and services.”
MWBE Subcontracting:
The proposed award is issued with a 9% MWBE participation level. Level One LLC, a Doxim Company designated the below-named companies as its MWBE subcontractors.
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Name
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Type of Work
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Amount
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%
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Bayside Printing Company
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Bill Stock (323111)
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$503,413.75
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9%
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Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.
Pay or Play Program:
This procurement is exempt from the City's 'Pay or Play' Program because the department is utilizing an interlocal or Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY25 Adopted Budget. Therefore, no Fiscal note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer Randall V. Macchi, Chief Operating Officer
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Houston Public Works
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FY2025
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Out Years
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Total
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$799,069.44
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$4,794,416.64
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$5,593,486.08
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