S05-L31176.A1 - Approve an amending ordinance to Ordinance No. 2022-0559, passed July 20, 2022, to increase the maximum contract amount from $945,306.25 to $1,181,632.81 for Contract No. 4600017184 between the City of Houston and The Pruitt Company, Inc. for front and rear end medium and heavy-duty vehicle repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount from $945,306.25 to $1,181,632.81 for the contract between the City of Houston and The Pruitt Company, Inc. for front and rear end medium and heavy-duty vehicle repair services for the Fleet Management Department.
The original contract was awarded on July 20, 2022, by Ordinance No. 2022-0559 for a three-year term with two one-year options to renew in the maximum contract amount of $945,306.25. Expenditures as of September 26, 2024, totaled $920,979.60.
The purpose of increasing this contract is due to an increase in the number of vehicles that required outside service repairs, thus exhausting the spending authority sooner than anticipated. The additional spending authority will enable the department to continue receiving services until a new contract is approved by City Council.
The scope of work requires the Contractor to furnish all labor, supervision, tolls, parts (when authorized by the City), equipment, supplies, miscellaneous components, transportation, insurance, and facilities to repair medium and heavy-duty vehicle suspensions (front and rear) and steering performance. The Contractor is also required to inspect the vehicles and submit work estimates electronically. An authorized Work Order, Change Order, or Letter of Authorization is required to initiate services.
MWBE Participation:
Zero percentage document approved by the Office of Business Opportunity.
Fiscal Note:
Funding for this item is included in the FY2025 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer
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Department Approval Authority
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Finance/Strategic Procurement Division
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Estimated Spending Authority
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Department
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FY2025
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Out Years
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Total
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Fleet Management
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$236,326.56
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$0.00
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$236,326.56
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