Emergency Purchase Order (P33-WS1225288472) - Approve spending authority in an amount not to exceed $100,000.00 for the purchase and delivery of fuel from Sun Coast Resources, LLC. for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that the City Council approve spending authority in an amount not to exceed $100,000.00, for the purchase and delivery of fuel from Sun Coast Resources, LLC.
This request is for a pre-positioned emergency purchase order to ensure continuity of services in the event of an emergency. The Strategic Procurement Division (SPD) will work with the Fleet Management Department (FMD) to create a pre-positioned multi-year contract for such services in the coming months.
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Supplier Secretary of State Filing Date
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Supplier City Registration Date
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March 10, 2023
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June 23, 2006
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This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (2) of the Texas Local Government Code for exempted procurements, which provides "a procurement necessary to preserve or protect the public health or safety of the municipality's residents.”
MWBE Participation:
This procurement is exempt from the MWBE subcontracting participation goal because the department is utilizing an emergency purchase order for this purchase.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an emergency purchase order for this purchase.
Fiscal Note:
Funding for this item is included in the FY2025 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy.
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Jedediah Greenfield, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
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Estimated Spending Authority:
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Department
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FY2025
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Out Years
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Total
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Fleet Management Department
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$100,000.00
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$0.00
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$100,000.00
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