APPROVE spending authority in an amount not to exceed $84,751.10 for Purchase of Binocular Night Vision Device-Fused Kits for Mayor's Office of Public Safety and Homeland Security on behalf of the Houston Police Department from PROFORCE MARKETING, INC. dba PROFORCE LAW ENFORCEMENT - Grant Fund

Formal bids received August 1, 2024, for P42-DOC1153163370 – Approve spending authority in an amount not to exceed $84,751.10 for the purchase of Binocular Night Vision Device-Fused Kits from Proforce Marketing, Inc. DBA Proforce Law Enforcement for Mayor's Office of Public Safety and Homeland Security on behalf of the Houston Police Department.

Specific Explanation:

The Director of the Mayor's Office of Public Safety and Homeland Security and the Chief Procurement Officer recommend that City Council approve spending authority in an amount of $84,751.10 for the one-time purchase, delivery, and one-year warranty of two (2) Binocular Night Vision Device-Fused Kits for the Houston Police Department from Proforce Marketing, Inc. DBA Proforce Law Enforcement. 

This Invitation to Bid (ITB) was advertised in accordance with the requirements of the State of Texas bid laws.  Nine (9) respondents downloaded the solicitation from SPD's Ariba Discovery Website and six (6) were received as outlined below:  

• The two lowest bids received did not include the required bid documentation in their bid response and were deemed non-responsive, and were therefore not considered for award.  

This equipment will be stored with the Tactical Operations Division of the Houston Police Department (HPD) and will be utilized during active shooter, hostage, terrorist, and low-light (visual) situations. These integrated night vision devices with thermal capabilities will assist HPD officers with clearer vision and increased advantage during potentially threatening situations.

M/WBE Participation:

This procurement is exempt from the City’s M/WBE subcontracting as the total project expenditure does not exceed the $100,000.00 City’s threshold.

Hire Houston First:

Hire Houston First does not apply to this expenditure because it involves the use of federal funds and is subject to specific procurement rules of the federal government. 

Fiscal Note:

No fiscal note is required on grant items.

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Jedediah Greenfield, Chief Procurement Officer         Department Approval Authority

Finance/Strategic Procurement Division

ESTIMATED SPENDING AUTHORITY 

$ 84,751.10 

Fed/Local/State Pass Grant Fund

Fund 5030