Formal Bids Received June 6, 2024, for P13-Doc1063424350 – Approve an ordinance awarding a contract to Western Horticultural Services, L.P. in the total contract amount of $12,487,354.92 for Landscape Maintenance, Beautification, and Horticultural Services for a 36-month period with two one-year options. for the Houston Airport System.
Specific Explanation:
The Director of the Houston Airport System and the Chief Procurement Officer recommend that City Council approve an ordinance authorizing an agreement for a 36-month period with two one-year options between the City of Houston and Western Horticultural Services, L.P., in an amount not to exceed $12,487,354.92 for landscape maintenance, beautification, and horticultural services.
The project was advertised in accordance with the requirements of the State of Texas bid laws. Twenty-one (21) prospective bidders downloaded the solicitation document from the Strategic Procurement Division’s SAP Business Network Discovery ariba.com. and seven (7) bids were received as outlined below. The two lowest bids did not meet the minimum bidder requirements.
Company Name: Bid Total Amount
HSI Construction, Inc. $10,934,461.33 (non-responsive)
Hughes Enterprises, LLC $12,155,523.20 (non-responsive)
Western Horticultural Services, L.P. $12,487,354.92
Rotolo Consultants, Inc. $15,668,902.71
Westco Grounds Maintenance, LLC $16,106,502.63
BrightView, LLC $20,028,072.55
Star HomeWorks, LLC $35,373,848.03
The scope of work requires the contractor to provide all necessary labor, equipment, materials, tools, supplies, chemicals, transportation, supervision, personnel, services, and all activity necessary for, or incidental to, the exterior landscape maintenance, beautification, and horticultural services at George Bush Intercontinental Airport (IAH), William P. Hobby Airport (HOU), and Ellington Airport (EFD). The contractor will also be responsible for seasonal exterior plant changeouts, soil sterilization, weed control, tree removal, herbicide applications upon request, and maintenance of existing irrigation systems.
MWBE Participation:
This Invitation to Bid was issued as a goal-oriented contract with a 5% MWBE participation level. Western Horticultural Services, L.P. have designated the companies listed below as the certified MBE and WBE contractors.
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Western Horticultural Services, L.P
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Certification
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NAICS
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Work Element
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%
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Houston Plumbing and Gas, LLC
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MWBE
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238220
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Annual Certification of Irrigation Backflow Prevention Devices
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0.5%
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Brokers Grass
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MWBE
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444240
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Material Supplier
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0.75%
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C-Trees and More
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MBE
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561730
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Tree Pruning and
Removals
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2.5%
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Land Pro Inc.
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MWBE
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561730
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Landscaping Services
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1.25%
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Total MWBE Participation
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5%
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Pay or Play Program:
The proposed contract requires compliance with the City’s ''Pay or Play'' ordinance regarding health benefits for employees in compliance with City Policy. In this case, the proposed contractor will provide health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses while supporting job creation. In this case, Western Horticultural Services, L.P. is a designated HHF company, but it was the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY25 Adopted Budget. Therefore, no Fiscal note is required as stated in the Financial Policies.
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________________________
Jedediah Greenfield
Chief Procurement Officer
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_________________________________
Department Approval Authority
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Estimated Spending Authority
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Department
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FY2025
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Out-Years
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Award Amount
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Houston Airport System
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$1,565,076.26
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$10,922,278.66
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$12,487,354.92
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