Formal Bid Received July 25, 2024, for P26-Doc1144344098 - Approve an award to Siddons Martin Emergency Group, LLC in an amount not to exceed $8,332,362.70 for McNeilus refuse body replacement parts and repair services for a thirty-six (36) month period with two one-year options for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department (FMD) and the Chief Procurement Officer recommend that City Council approve an award to Siddons Martin Emergency Group, LLC on its sole bid in an amount not to exceed $8,332,362.70 for McNeilus refuse body replacement parts and repair services for a thirty-six (36) month period with two one-year options for the Fleet Management Department.
This award consists of a price list for various McNeilus refuse truck and body replacement parts which includes but are not limited to cylinders, valves, filters, bumpers, door rails, door panel protectors, seat axles, retrofit kits, idler arms, switches, joystick handles, and coils. The Fleet Management Department will use these materials to repair and maintain McNeilus refuse truck bodies citywide. This award also includes a $3,858,950.00 labor component for repair services that cannot be performed by City personnel.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Two prospective bidders downloaded the solicitation document from the SAP Business Network Discovery (Ariba) website, and one bid was received.
- Subsequent to receipt of the bid, the Strategic Procurement Division contacted potential bidders to determine the reason for the limited response to the ITB. Potential bidders stated that they were not in the core business of providing these services.
MWBE Subcontracting:
The bid was issued a 6% M/WBE participation goal. Siddons Martin Emergency Group, LLC submitted a Pre-Award Good Faith Effort to the Office of Business opportunity, which was approved at 0%. Therefore, Siddons Martin Emergency Group, LLC will not be required to meet the 6% M/WBE participation goal.
Hire Houston First:
The proposed award requires compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Siddons Martin Emergency Group, LLC is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY2025 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield / Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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Department
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FY2025
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Out Years
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Total
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Fleet Management
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$1,544,682.54
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$6,787,680.16
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$8,332,362.70
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