WS1264775068 – Approve Spending Authority in the amount not to exceed $8,216,000.00 for the purchase of OEM automotive parts, supplies, and repair services to Chastang Enterprises – Houston, LLC., through the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (BuyBoard) for a term through November 30, 2026, for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve spending authority in the amount not to exceed $8,216,000.00 for the purchase of OEM automotive parts, supplies, and repair services for the Fleet Management Department, for a term through November 30, 2026, with the Texas Local Government Purchasing Cooperative (BuyBoard) contractor Chastang Enterprises – Houston, LLC.
This award is for the purchase of Ford replacement parts, supplies, and repair services to be used by the Fleet Management Department to repair City-wide Ford vehicles.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that “a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
M/WBE Subcontracting:
M/WBE Zero Percentage Goal Document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY25 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield
Chief Procurement Officer
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Department Approval Authority
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Estimated Spending Authority:
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Department
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FY2025
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Out Years
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Total
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Fleet Management Department
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$2,840,000.00
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$5,376,000.00
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$8,216,000.00
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