APPROVE spending authority in an amount not to exceed $1,095,000.00 for Portable Restroom Rentals and Services through an Interlocal Agreement with the City of Bellaire for Various Departments, awarded to TEXAS OUTHOUSE, INC, Through September 30, 2025 - General, Enterprise and Other Funds

WS1260823716 – Approve Spending Authority in an amount not to exceed $1,095,000.00 for portable restroom rentals and services from Texas Outhouse, Inc. through an Interlocal Agreement with the City of Bellaire term through September 30, 2025 for various departments.

Specific Explanation:

The Chief Procurement Officer recommends that City Council approve spending authority in an amount not to exceed $1,095,000.00 for portable restroom rentals and services for various departments for a term through September 30, 2025, through an Interlocal Agreement with the City of Bellaire for the supplier Texas Outhouse, Inc. This spending authority shall also include pre-contract services.  

The scope of work requires the supplier to provide portable toilet and hand washing station rentals and services for various departments. The supplier will provide all management, supervision, tools, equipment, vehicles, licenses, permits, and incidentals required to perform these services. The supplier will provide rentals and services for planned needs and be ready to respond immediately to all emergency service requests from the various departments. As an incumbent vendor, pre-contract services are authorized to cover work performed under the scope between the last contract and this award.  

This is the incumbent vendor, and they have a good performance record with the City.  

This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that “a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.

M/WBE Subcontracting:

This spending authority is issued as a goal-oriented contract with a 12% MWBE participation level.  Texas Outhouse, Inc. has designated the below-named company as its certified MWBE subcontractor.

Hire Houston First:

This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.

Fiscal Note:

Funding for this item is included in the FY25 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.

$400,000.00 – General Fund (1000)

$  95,000.00 – Water and Sewer System Operating Fund (8300)

$250,000.00 – Tourism Promotion Fund (2429)

$350,000.00 – HAS-Revenue Fund (8001)

Jedediah Greenfield, Chief Procurement Officer – (832) 393-9126