Sole Source (P2–E28920.A1) - Approve an ordinance amending Ordinance No. 2019-0722 (Passed on September 18, 2019) to increase the maximum contract amount from $2,591,312.50 to $2,991,312.50 and authorize the first amendment to extend the contract term from September 30, 2024, to September 30, 2025, for the contract between the City of Houston and OCHIN, Inc. (Contract No. 4600015622) to provide maintenance, enhancements, and support for the Clinical Management Information System for Houston Health Department.
Specific Explanation:
The Director of the Houston Health Department and the Chief Procurement Officer recommend that the City Council approve an ordinance to increase the maximum contract amount from $2,591,312.50 to $2,991,312.50 and authorize the first amendment to extend the contract term from September 30, 2024, to September 30, 2025, for the contract between the City of Houston and OCHIN, Inc. to provide maintenance, enhancements, and support for the Clinical Management Information System (CMIS) for Houston Health Department.
The contract, awarded on September 18, 2019, by Ordinance No. 2019-0722, is for a one-year term with four one-year renewal options, with a maximum contract amount of $2,591,312.50. The current contract has remaining funding of $405,528.41. The Houston Health Department and its bureaus, such as health clinics, dental clinics, and STD Clinics, utilize CMIS to manage patient medical records and health-related conditions. The additional funding and contract term extension are necessary to continue providing these services. This amendment extends the contract term to September 30, 2025, allowing for the completion of the process to award a new contract.
The scope of work requires the contractor to provide all supervision, labor, materials, supplies, tools, equipment, software, and incidentals necessary to maintain and support the CMIS that will interface with various Houston Health Department clinics/labs, as well as other public health agencies within the region.
This recommendation is made pursuant to subsection 252.022 (a)(7) of the Texas Local Government Code, which provides that “a procurement of items that are available from only one source…” is exempt from the competitive requirements for purchases.
M/WBE Participation:
The M/WBE zero-percentage goal was approved by the Office of Business Opportunity.
Fiscal Note:
Funding for this item is included in the FY2025 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer Department Approval Authority
Finance/ Strategic Procurement Division
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Estimated Spending Authority
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Departments
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FY2025
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Out-Years
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Total
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Houston Health Department
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$400,000.00
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$400,000.00
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