Sole Source (S91-WS1098160340) - Approve spending authority in the amount not to exceed $6,089,838.90 for the purchase of Petersen and New Way replacement parts and repair services from Texas Packer and Loader Sales, Inc. dba Texas Pack + Load for a period of 36-months with two one-year options for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve spending authority in the amount not to exceed $6,089,838.90 for the purchase of Petersen and New Way replacement parts and repair services from Texas Packer and Loader Sales, Inc. dba Texas Pack+ Load for the Fleet Management Department for a period of 36-months with two one-year options. This award consists of a price list for various Petersen and New Way replacement parts, including but not limited to trash buckets, rollers, outriggers, torque arm assemblies, body doors, load covers, filter breathers, filter elements, and valve bodies. The department will use these materials to repair Petersen and New Way equipment citywide. This award also includes a $1,179,000.00 labor component for the repair of equipment that cannot be performed by City maintenance personnel.
Texas Packer and Loader Sales, Inc. dba Texas Pack+ Load is the sole distributor and service provider for the entire State of Texas for Petersen and New Way replacement parts and equipment.
This recommendation is made pursuant to subsection 252.022 (a)(7) of the Texas Local Government Code, which provides that "a procurement of items that are available from only one source is exempt from the competitive requirement for purchases".
M/WBE:
Zero percentage goal document approved by the Office of Business Opportunity.
Hire Houston First:
The procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source vendor for this purchase.
Fiscal Note:
Funding for this item is included in the FY2025 Adopted Budget. Therefore, no fiscal note is required as stated in the Financial Policies.
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Jedediah Greenfield Department Approval Authority
Chief Procurement Officer
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Estimated Spending Authority
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Department
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FY2025
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Out-Years
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Award Amount
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Fleet Management
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$1,191,767.78
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$4,898,071.12
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$6,089,838.90
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