WS1180997929 - Approve spending authority in the amount not to exceed $692,094.26 for ShopKey software license renewals from Snap-On Industrial, a division of IDSC Holdings, LLC through the cooperative Sourcewell for ShopKey software license renewals for five (5) years for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department (FMD) and the Chief Procurement Officer recommend that the City Council approve spending authority in an amount not to exceed $692,094.26 or five (5) years to Snap-On Industrial, a division of IDSC Holdings, LLC through the cooperative Sourcewell for ShopKey software license renewals for FMD.
The scope of work requires the contractor to provide the software license renewals for ShopKey Pro (Mitchell 1) software for FMD. The software provides FMD and the City of Houston’s vehicle maintenance repair facilities with shop manuals, wiring diagrams, diagnostic tools, and Original Equipment Manufacturer (OEM) factory-sourced service information. The software also provides FMD’s service technicians with Technical Service Bulletins (TSBs) and recommended vehicle repair procedures. TSBs are a form of diagnosis and are not to be confused with recalls; a TSB is issued by a vehicle manufacturer when there are several occurrences of an unanticipated problem. The ShopKey Pro software provides repair information tools for FMD’s service technicians to develop an accurate diagnosis for an efficient and faster repair.
Snap-on Industrial/Mitchell 1 is the proprietary owner, developer, manufacturer, supplier, and distributor of the ShopKey Pro software application; there are no authorized third-party providers.
This recommendation is made pursuant to subsection 252.022(a)(7) of the Texas Local Government Code, which provides that "a procurement of items that are available from only one source" is exempt from the competitive requirements for purchases.
M/WBE Participation:
The zero-percentage goal document was approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department utilizes a Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY25 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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DEPARTMENT
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FY2025
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OUT YEARS
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TOTAL
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Fleet Management Department
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$121,538.63
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$570,555.63
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$692,094.26
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