Sole Source for (P12-WS1090381339)- Approve an award to Kanopy, Inc. in the amount not to exceed $1,384,520.00 for the purchase of video streaming services for one (1) year term with one (1) year option to renew for the Houston Public Library.
Specific Explanation:
The Director of the Houston Public Library (HPL) and the Chief Procurement Officer recommend that City Council approve an award to Kanopy Inc. in the amount not to exceed $1,384,520.00 for sole source video streaming services for a one (1) year term with one (1) year option to renew for Houston Public Library.
The scope of work requires the contractor to provide video streaming services to HPL, offering the community access to over 30,000 US and international feature films, television series, and educational and documentary videos for all ages. Over half of the videos include public performance rights, making them suitable for in-school use for HISD and area school districts as part of HPL’s Learning Link program, where all enrolled students automatically have access to video streaming. As of April 2024, the total of Learning Link users was 240,388 elementary-aged students, 99,787 middle school-aged students, 218,980 high school-aged students, and 73,465 Staff and faculty. Providing children and youth with increased access to digital literacy resources assists in the development of their appropriate reading levels throughout early childhood and adolescence, furthering HPL’s goal of bridging the technology gap and increasing literacy. The databases and software for these streaming services are manufactured, sold, and distributed exclusively by Kanopy, Inc.
This recommendation is made pursuant to subsection 252.022(a)(7) of the Texas Local Government Code, which provides that "a procurement of items that are available from only one source" is exempt from the competitive requirements for purchases.
MWBE Subcontracting:
Goal Waiver Request document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
Fiscal Note:
No Fiscal Note is required on grant items.
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______________________________________
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Jedediah Greenfield
Chief Procurement Officer
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Department Approval Authority
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Estimated Spending Authority
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Department
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FY2025
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Out Years
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Total
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Houston Public Library
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$1,384,520.00
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$0
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$1,384,520.00
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