Formal Bids Received November 30, 2023, for P12-L33016 - Approve an award to Air Flite, Inc. in the amount not to exceed $1,427,724.30 for Schweizer/Sikorsky 269C series helicopter replacement parts, overhauls/exchanges, and repair services for a term of 36-months with two (2) one-year options for the Houston Police Department.
Specific Explanation:
The Chief of the Houston Police Department and the Chief Procurement Officer recommend that City Council approve an award to Air Flite, Inc. on its low bid in the amount not to exceed $1,427,724.30 for the purchase of Schweizer/Sikorsky 269C series helicopter replacement parts, overhauls/exchanges, and repair services for a term of 36-months with two (2) one-year options for the Houston Police Department. The department’s Air Support Division will use this award to repair aircraft components and all instruments related to the airframe, engine, and navigation system.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Two prospective bidders downloaded the solicitation document from SPD’s e-bidding website, and two bids were received as outlined below.
Air Flite, Inc.: Award on its low bid for Group I (Schweizer/Sikorsky 269C series helicopter replacement parts), Group II (Labor Component), and Group III (Component Overhauls/Exchanges) in the amount not to exceed $1,427,724.30.
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Company
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Sample Pricing & Labor
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1.
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Air Flite, Inc.
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$1,159,520.48
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2.
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Precision Aviation, Inc.
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$1,200,861.43
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- Subsequent to receipt of the bid, the Strategic Procurement Division contacted potential bidders to determine the reason for the limited response to the ITB. The bidders stated that they either could not provide an equivalent product for consideration, or they were not an authorized distributor for the Houston area.
M/WBE Participation:
Zero percent goal-document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. Int this case, Air Flite, Inc. does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY25 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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Department
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FY2025
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Out Years
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Total
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Police
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$240,000.00
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$1,187,724.30
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$1,427,724.30
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