I07148 - Informal Bids Received October 10, 2023. Approve an award to Coburn Supply Company, Inc. in the total amount of $15,500.00 for the purchase of Fire Hydrant Repair Parts for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve an award to Coburn Supply Company, Inc. in the total amount of $15,500.00 for the purchase of fire hydrant repair parts and that authorization be given to issue a purchase order for Houston Public Works.
This is for the purchase of fire hydrant repair parts that are required to ensure fire hydrants within City limits are in working condition. The fire hydrants are in place to protect the public and safety as it is the Houston Fire Department’s (HFD) primary fire protection source for Houston. HFD utilizes the fire hydrants to extinguish fires in and around residences and businesses to protect the public from injury or death.
Coburn Supply Company, Inc. was the low bidder, therefore they were selected based on their low bid.
This project was advertised in accordance with the requirements of the State of Texas bid laws for an informal procurement. Coburn Supply Company, Inc. has already received $49,993.26 for other goods and/or services this fiscal year. This purchase would put them above the $50,000 threshold and therefore requires Council action. Nine (9) prospective bidders downloaded the solicitation document from SPD’s e-bidding website and nine (9) bids were received as outlined below:
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Company
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Total Amount
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1. Coburn Supply Company, Inc.
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$15,500.00
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2. Consolidated Pipe & Supply
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$17,253.00
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3. Communication Square LLC
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$17,753.81
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4. Ferguson Enterprises, LLC
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$18,245.00
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5. US Product Distributors, Inc.
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$18,996.00
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6. Bevco Company
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$19,435.00
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7. Texas REA LLC
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$19,547.00
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8. Terra Mar Consultants LLC
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$23,400.00
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9. Pepe Mechanical LLC
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$3,500,000.00
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Coburn Supply Company, Inc.: Award on its overall low bid meeting specifications in the total amount of $15,500.00.
MWBE Participation:
This procurement is exempt from the City’s MWBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold. However, HPW does solicit bids through SPD’s e-bidding website which is promoted to all registered MWBE vendors.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Coburn Supply Company, Inc., does not meet the requirements of HHF designation, and no certified firms were within five percent.
Fiscal Note:
Funding for this item is included in the FY24 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
________________________________ ______________________________
Jedediah Greenfield, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY2024
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Out Years
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Total
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Houston Public Works
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$15,500.00
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$0.00
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$15,500.00
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