Sole Source (S17-WS1033734567) - Approve an ordinance awarding a sole source Agreement to Stryker Sales, LLC, fka Stryker Sales Corporation for stretcher maintenance and repairs in an amount not to exceed $2,346,327.00 for a three-year term with two (2) one-year renewal options for the Houston Fire Department.
Specific Explanation:
The Chief of the Houston Fire Department and the Chief Procurement Officer recommend that City Council approve an ordinance authorizing a sole source agreement for a three-year term with two (2) one-year renewal options to Stryker Sales, LLC, fka Stryker Sales Corporation for stretcher maintenance and repairs, in an amount not to exceed $2,346,327.00 for the Houston Fire Department (HFD). The agreement value is $1,663,370.00. The difference between the $1,663,370.00 and the requested funding value of $2,346,327.00 is $682,957.00, a 29% contingency of the contract value. The contingency reserve is to accommodate the increase of the stretcher fleet over the life of the agreement.
The scope of work requires the contractor to provide annual preventative maintenance and inspections for approximately 130 ambulance stretchers, including additional load systems and locking mechanisms. Additional, the contractor will provide annual preventative maintenance and inspections for power cots, manual cots, power load, performance load, and stair chair stretchers. Pricing for the agreement will include SMRT battery and charger replacement, parts, labor, and travel associated with service calls.
This recommendation is made pursuant to subsection 252.022(a)(7) of the Texas Local Government Code, which provides that "a procurement of items that are available from only one source..." is exempt from the competitive requirements for purchases.
M/WBE Subcontracting:
M/WBE zero percentage goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, the contractor has elected to play by providing health benefits to each covered employee in compliance with City policy.
Fiscal Note:
Funding for this item is included in the FY2025 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer Department Approval Authority
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Estimated Spending Authority:
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Department
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FY2025
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Out Years
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Total
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Houston Fire Department
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$332,674.00 |
$2,013,653.00
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$2,346,327.00
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