S87 - L26462.A1 - Approve an ordinance authorizing a first amendment to Contract No. 4600015251 between the City of Houston and Yamaha Golf-Car Company (Approved by Ord. No. 2019-0291 on March 26, 2019) to extend the contract term from April 29, 2024 to April 29, 2025 for golf cart leasing services for various departments.
Specific Explanation:
The Director of the Houston Parks and Recreation Department and the Chief Procurement Officer recommend that City Council approve an ordinance authorizing a first amendment to the Contract between the City of Houston and Yamaha Golf-Car Company to extend the contract term from April 29, 2024 to April 29, 2025 for golf cart leasing services for Mayors Office of Special Events and Houston Parks and Recreation Department.
The original contract was awarded on March 26, 2019, by Ordinance No. 2019-0291 for a three-year term with two one-year options to renew in the amount not to exceed $3,224,486.40. Expenditures as of February 20, 2024, totaled $432,775.14. There is sufficient spending authority remaining in the contract to carry the City through the extended one-year period. The one-year extension is necessary to allow the department to revise its technical specifications and will allow for sufficient time for the Houston Parks and Recreation Department to have a new contract in place.
The scope of work requires the contractor to furnish monthly rentals of electric golf carts and gas utility vehicles at ten City golf courses, parks, and maintenance facilities within the Parks and Recreation Department. The contractor shall also provide short-term rentals of 2-, 4-, and 6-seat passenger gas-operated golf cars with canopies, as needed, for Office of the Mayor special events held citywide. The contractor will be required to provide all labor, materials, parts, tools and transportation necessary to repair and perform preventative maintenance on the lease equipment and transporting rental vehicles to and from the repair facility.
M/WBE Participation:
M/WBE participation zero-percentage goal document approved by the Office of Business Opportunity.
Fiscal Note:
There is no impact to the fiscal budget or no additional spending authority. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedidiah Greenfield Department Approval Authority Signature
Chief Procurement Officer
Finance/Strategic Procurement Division