Informal bids received on December 20, 2023 for DOC936510949 - Approve an award to DC Export, LLC in the amount not to exceed $19,200.00 for the purchase of emergency preparedness braille brochures for the Mayor’s Office of Public Safety and Homeland Security
Specific Explanation:
The Director of the Mayor’s Office of Public Safety and Homeland Security and the Chief Procurement Officer recommend that City Council approve the purchase of five thousand (5000) “Are you Ready? Make a Plan, Build a Kit, Stay Informed, Know Your Neighbors - Emergency Preparedness Information for the City of Houston, Harris, Fort Bend, Montogomery, Brazoria, and Galveston Counties” braille brochures in the total amount of $19,200.00, and that authorization be given to issue a one-time purchase order to DC Export, LLC.
The “Are you Ready? Make a Plan, Build a Kit, Stay Informed, Know Your Neighbors - Emergency Preparedness Information for the City of Houston, Harris, Fort Bend, Montogomery, Brazoria, and Galveston Counties” will serve the citizens of the City of Houston and surrounding areas with a large braille embossing print brochure, providing information and resources to those in need of emergency preparedness in a braille format.
This project was advertised in accordance with the requirements of the State of Texas bid laws, as a result, three (3) bids were received as outlined below:
Vendor Amount
DC Export, LLC $19,200.00
Richmond Printing, LLC $24,500.00
Wisdom of Science Enterprise Pte LTD $25,000.00
DC Export, LLC has already received $63,056.63 for other goods and/or services in the current fiscal year. The issuance of this purchase order to this vendor will exceed the aggregate $50,000 spending threshold for this fiscal year, therefore this procurement requires Council action.
MWBE Participation:
This procurement is exempt from the City’s MWBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold.
Hire Houston First:
Hire Houston First does not apply to this expenditure, because it involves the use of federal funds and is subject to specific procurement rules of the federal government.
Fiscal Note:
No Fiscal Note is required on grant items.
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Jedediah Greenfield
Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority:
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Department
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FY2024
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Out Years
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Total
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Mayor's Office of Public Safety & Homeland Security
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$19,200.00
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$0.00
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$19,200.00
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