Informal Bids Received October 9, 2023, for I07142 – Approve an award to Patricia Tech Supply and Service, in the total amount of $34,560.00 for the purchase of wire rope.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve an award to Patricia Tech Supply and Service in the total amount of $34,560.00 for the purchase of wire rope and that authorization be given to issue a purchase order for Houston Public Works.
This is for the purchase of 6000 feet of pre-stretched wire rope. This product will replace existing worn material for the Magnetic Resonance Imaging (MRI) system located at the Northeast Water Purification Basins 1-5. This system plays a crucial role in ensuring the production of safe, high-quality drinking water for consumers while complying with regulations set by TCEQ and EPA. This material will allow HPW to maintain uninterrupted plant operations. Each of the five basins require the replacement of this pre-stretched wire rope annually, which is critical for the continued functionality of the system. The material is designed to withstand extreme weather conditions, mechanical stress, and the chemicals used in water purification.
This project was advertised in accordance with the requirements of the State of Texas bid laws for an informal procurement. Patricia Tech Supply and Service has already received $56,041.40 for other goods and/or services this fiscal year. This purchase would put them above the $50,000 threshold and therefore requires Council action. Six (6) prospective bidders downloaded the solicitation document from SPD’s e-bidding website and six (6) bids were received as outlined below:
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Company
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Total Amount
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1. Abacus Quality System Services, Inc
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$33,340.20
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2. Decoulant, Inc.
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$34,380.00
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3. Patricia Tech Supply and Service
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$34,560.00 Hire Houston First
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4. Dan Enterprises Team, LLC
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$36,375.00
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5. Arif International Corp.
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$37,800.00
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6. Terra Mar Consultants LLC
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$40,560.00
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Patricia Tech Supply and Service.: Award on its overall low bid with application of the Hire Houston First preference and meeting specifications in the total amount of $34,560.00.
MWBE Participation:
This procurement is exempt from the City’s MWBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold. However, HPW does solicit bids through SPD’s e-bidding website which is promoted to all registered MWBE vendors.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Patricia Tech Supply and Service is a designated HHF company, and they were the successful awardee with application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY24 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
__________________________________ ______________________________
Jedediah Greenfield, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY2024
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Out Years
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Total
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Houston Public Works
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$34,560.00
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$0.00
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$34,560.00
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