Informal Bids Received October 4, 2023, for I07143 – Approve an award to Patricia Tech Supply and Service, in the total amount of $4,488.88 for the purchase of a promag transmitter.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve an award to Patricia Tech Supply and Service in the total amount of $4,488.88 for the purchase of a promag transmitter and that authorization be given to issue a purchase order for Houston Public Works.
This is for the purchase of a promag transmitter which is used to monitor liquid ammonium sulphate (LAS) flow. LAS is metered to deliver a precise amount of ammonia and the Proline Promag H 500 electromagnetic transmitter helps in monitoring LAS flow by measuring the flow of liquids in hygienic applications with high accuracy and reliability. It can measure multivariables such as flow, temperature, and conductivity. The device has a flexible installation concept with numerous hygienic process connections and energy-saving flow measurement with no pressure loss due to cross-section constriction.
This project was advertised in accordance with the requirements of the State of Texas bid laws for an informal procurement. Patricia Tech Supply and Service has already received $49,436.40 for other goods and/or services this fiscal year. This purchase would put them above the $50,000 threshold and therefore requires Council action. Twenty (20) prospective bidders downloaded the solicitation document from SPD’s e-bidding website and eight (8) bids were received as outlined below:
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Company
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Total Amount
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1. Vector Controls and Automation
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$4,275.12
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2. h.m.t. Services Corporation
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$4,465.00
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3. Patricia Tech Supply and Service
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$4,488.88 HHF
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4. Ferguson Enterprises, LLC
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$5,029.00
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5. Abacus Quality System Services, Inc.
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$7,419.71
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6. AMG Supply LLC
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$7,756.00
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7. Bevco Company
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$8,804.00
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8. Procurement Equipment LLC
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$10,050.93
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Patricia Tech Supply and Service.: Award on its overall low bid meeting specifications in the total amount of $4,488.88.
MWBE Participation:
This procurement is exempt from the City’s MWBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold. However, HPW does solicit bids through SPD’s e-bidding website which is promoted to all registered MWBE vendors.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Patricia Tech Supply and Service is a designated HHF company, and they were the successful awardee with application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY24 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
__________________________________ ______________________________
Jedediah Greenfield, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY2024
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Out Years
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Total
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Houston Public Works
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$4,488.88
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$0.00
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$4,488.88
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