APPROVE spending authority in the total amount of $339,078.13 for Purchase of GovQA Software Renewal and Maintenance for the Public Records Request Management System through Cooperative Purchasing Program for Houston Information Technology Services, awarded to SHI GOVERNMENT SOLUTIONS - 1 Year - Central Service Revolving Fund

P10-E33051 – Approve spending authority in the total amount of $339,078.13 for the purchase of GovQA software renewal and maintenance for the Public Records Request Management system through Cooperative Purchasing Program with SHI Government Solutions for Houston Information Technology Services.

SPECIFIC EXPLANATION:

The Chief Information Officer and the Chief Procurement Officer recommend that City Council approve spending authority for the purchase of GovQA software renewal and maintenance for the Public Records Request Management system for one (1) year through the Cooperative Purchasing Program with SHI Government Solutions in the total amount of $339,078.13 and that authorization be given to issue purchase orders to SHI Government Solutions for Houston Information Technology Services (HITS).

The software renewal for the Public Records Request Management system will be used citywide to process requests per the Texas Public Information Act (TPIA). GovQA is a platform designed to help government agencies manage and automate public requests, ensuring compliance with transparency laws. The solution provides tools for tracking, processing, and responding to information requests while promoting collaboration among agency staff and streamlining communications with the public.

This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services [from a cooperative purchasing program or organization] satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”

M/WBE Participation:

M/WBE Zero Percentage Goal document approved by the Office of Business Opportunity.

Hire Houston First:

This procurement is exempt from the City’s Hire Houston First ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.

Fiscal Note:

Funding for this item is not included in the FY2024 Adopted Budget. Therefore, a Fiscal Note is required as stated in the Financial Policies.

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$339,078.13

Central Service Revolving Fund

Fund No.: 1002