P29-E32971.A1– Amend Motion No. 2023-0593, passed on September 6, 2023, to increase the spending authority from $2,345,840.00 to $2,810,901.43 for the purchase of Microsoft Unified Support Services supporting Microsoft products from Microsoft Corporation through the Texas Department of Information Resources (DIR) for the Houston Police Department.
Specific Explanation:
The Chief of the Houston Police Department (HPD) and the Chief Procurement Officer recommend that City Council amend Council Motion No. 2023-0593 to increase the spending authority from $2,345,840.00 to $2,810,901.43 for the purchase of Microsoft Unified Support Services supporting Microsoft products. Additionally, it is recommended that authorization be given to issue purchase orders to the DIR vendor Microsoft Corporation, as necessary. The requested spending authority is expected to sustain HPD through September 30, 2025.
The award was approved by City Council on September 6, 2023, by Motion No. 2023-0593 in the amount not to exceed $2,345,840.00 and did not include neither funding nor services for HPD. This amendment will allow HPD to be included in services from Microsoft Unified Support Services to support all Microsoft products.
The requested spending authority will allow HPD to purchase Microsoft Premier Support Services for all Microsoft products installed and utilized in the HPD enterprise network. This award provides service hours for both reactive and proactive engagements ensuring HPD licensed Microsoft products are running at best practice and within identified operations ensuring the continued support of public safety for HPD.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
The original item was presented to the Transportation, Technology, and Infrastructure Committee on June 1, 2023, however, at the time of that presentation, HPD was not included as part of the anticipated award. It has since been determined that HPD should be included in the award for all their Microsoft Premier Support Services.
M/WBE Participation:
M/WBE Zero Percentage Goal document approved by the Office of Business Opportunity.
Fiscal Note:
Funding for this item is included in the FY2024 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
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Estimated Spending Authority
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Department
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FY24
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Out Years
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Total
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Houston Police Department
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$465,061.43
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$0
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$465,061.43
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