ORDINANCE amending Ordinance No. 2018-1032 (Passed on December 19, 2018) to increase the maximum contract amount; approving and authorizing first amendment to extend the contract term between City of Houston and (1) ALPHA EYECARE ASSOCIATES PLLC, (2) CHINESE COMMUNITY CENTER, (3) ENTRAMED, INC DBA SENTIDO HEALTH, (4) HOME DELIVERY INCONTINENT SUPPLIES CO,  (5) MERC MEDICAL SUPPLY,  (6)  HOUSTON PRECISE DENTAL CARE, PLLC (7) MONARCH ENDEAVORS LLC DBA SYNERGY OF NORTHWEST HOUSTON, (8) TEXAS SOUTHERN UNIVERSITY, (9) UNIVERSITY OF TEXAS HEALTH SCIENCE CENTER AT HOUSTON, (10) MPJ AUDIOLOGY CONSULTANT, LLC (11) INTERFAITH CARE PARTNERS, (12) ALZHEIMER’S DISEASE AND RELATED DISORDERS, (13) BAKERRIPLEY, (14) DINSMORE  MEDICAL SYSTEMS LLC, (15) EVELYN RUBENSTEIN JEWISH COMMUNITY CENTER- VISITING, (16) HEARING AID EXPRESS, (17) HEIGHT HEARING AIDS, LLC, (18) MONTROSE COUNSELING CENTER,  (19) PERRY LEE HOME HEALTH, (20) SYNERGY – BEACON HILL INVESTMENT CORP., (21) SYNERGY- KATY- HASELDEN HOMECARE LLC, (22) SYNERGY CONROE-MOSHER INITIATIVES INC for Aging and Caregiver Supportive Services to senior adults through the Harris County Area Agency on Aging for the Houston Health Department

S72-Q26125.1-A2 - Approve an Ordinance amending  Ordinance No. 2018-1032 (Passed on December 19, 2018) to increase the maximum contract amounts from $22,639,544.17 to $25,759,544.17; approving and authorizing the first amendment to extend the contract term from December 31, 2023 to September 30, 2024 for contracts between the City of Houston and  (1) Alpha Eyecare Associates PLLC, (2) Chinese Community Center, (3) Entramed, Inc. dba Sentido Health, (4) Home Delivery Incontinent Supplies Co.,  (5) MERC Medical Supply,  (6)  Houston Precise Dental Care, PLLC (7) Monarch Endeavors LLC dba Synergy of Northwest Houston, (8) Texas Southern University, (9) University of Texas Health Science Center at Houston, (10) MPJ Audiology Consultant, LLC.,  (11) Interfaith Care Partners, (12) Alzheimer’s Disease and Related Disorders, (13) BakerRipley, (14) Dinsmore  Medical Systems LLC, (15) Evelyn Rubenstein Jewish Community Center- Visiting, (16) Hearing Aid Express, (17) Height Hearing Aids, LLC, (18) Montrose Counseling Center,  (19) Perry Lee Home Health, (20) Synergy – Beacon Hill Investment Corp., (21) Synergy- Katy- Haselden Homecare LLC, (22) Synergy Conroe- Mosher Initiatives Inc. for aging and caregiver supportive services to senior adults through the Harris County Area Agency on Aging for the Houston Health Department. 

Specific Explanation:

The Director of the Houston Health Department and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum award amount from $22,639,544.17 to $25,759,544.17;approving and authorizing the first amendment to extend the contracts terms from December 31, 2023 to September 30, 2024 for contracts between the City of Houston and  (1) Alpha Eyecare Associates PLLC, (2) Chinese Community Center, (3) Entramed, Inc. dba Sentido Health, (4) Home Delivery Incontinent Supplies Co.,  (5) MERC Medical Supply,  (6)  Houston Precise Dental Care, PLLC (7) Monarch Endeavors LLC dba Synergy of Northwest Houston, (8) Texas Southern University, (9) University of Texas Health Science Center at Houston, (10) MPJ Audiology Consultant, LLC., (11) Interfaith Care Partners, (12) Alzheimer’s Disease and Related Disorders, (13) BakerRipley, (14) Dinsmore Medical Systems LLC, (15) Evelyn Rubenstein Jewish Community Center- Visiting, (16) Hearing Aid Express, (17) Height Hearing Aids, LLC, (18) Montrose Counseling Center,  (19) Perry Lee Home Health, (20) Synergy – Beacon Hill Investment Corp., (21) Synergy- Katy- Haselden Homecare LLC, (22) Synergy Conroe- Mosher Initiatives Inc., for aging and caregiver supportive services to senior adults through the Harris County Area Agency on Aging (HCAAA) for the Houston Health Department (HHD).  

On December 19, 2018, Ordinance No. 2018-1032 awarded the original (25) twenty-five contracts for a three-year period with two one-year renewal options in the cumulative award amount of $11,141,736.17.  On March 31, 2021, Amending Ordinance No. 2021-0235 was approved to increase the maximum contract amount from $11,141,736.17 to $22,639,544.17 for seventeen of the twenty-five contracts awarded.  On August 30, 2023, ninety (90) days extension letters were issued to twenty-two (22) contractors, extending the current contracts term to December 31, 2023.  This amendment is to increase the maximum contract amount for eleven (11) contracts now need additional funds and to extend the contracts terms for twenty-two contracts to September 30, 2024.  Three of the twenty-five (25) contracts will not extend the terms and will expire on September 30, 2023, because the department no longer use these vendors.

The COVID-19 pandemic created a need for local and statewide compensation funding to address unexpected service gaps. These gaps included the need to provide additional supportive services, take on new referrals, deliver incontinent supplies and nutritional supplements, and increase caregiver information services, in-home services, and respite services to name a few. Increased funding from the Older Americans Acts of 1965 enables contractors to meet the unexpected supportive services elevated demand.  The continued services will exceed the originally projected maximum dollar amounts, therefore, HHD requests the maximum contract amounts be increased as indicated below:

The program is grant-funded by the Older Americans Act of 1965 (OAA) and HCAAA coordinates supportive services for adults ages 60 and older in Harris County through a direct or community-based services delivery system.

The scope of work requires the contractors to provide the following, but not limited to:

Option 1: Support Services

Emergency Responses

Evidence-Based Interventions

Ombudsman Services

Option 2: Family Caregiver Support Services

Caregiver Information Services

Caregiver Respite Care-In Home

Option 3: Health Promotion Services

Dental Services Hearing Services

Vision Services

Medical Supply Provider

Mental Health Provider

Option 4: In-Home Services

Personal Assistance Visiting

M/WBE Participation:

M/WBE zero-percentage goal document approved by the Office of Business Opportunity.

Fiscal Note:

No Fiscal Note is required on grant-funded items.

__________________________________                 __________________________________

Jedediah Greenfield                                                    Department Approval Authority

Chief Procurement Officer

Finance/ Strategic Procurement Division

Ordinance No. 2018-1032 passed December 19, 2018

Ordinance No. 2021-0235 passed March 31, 2021

$3,120,000.00

Federal State Local  - Pass Through Grant Fund

Fund No.:  5030