Emergency Purchase Order (E33012) – Approve spending authority in the amount not to exceed $30,000.00 for repairs to exhaust removal systems from Air Cleaning Technologies for the General Services Department on behalf of the Houston Fire Department.
Specific Explanation:
The Director of the General Services Department (GSD) and the Chief Procurement Officer recommend that City Council approve spending authority for repairs to exhaust removal systems to Air Cleaning Technologies in the amount not to exceed $30,000.00 and that authorization be given to issue a purchase order for the General Service Department on behalf of the Houston Fire Department.
The Chief Procurement Officer issued an emergency purchase order to Air Cleaning Technologies on October 13, 2023, for emergency repairs to the Pylmovement exhaust removal systems used in fire stations across the City. These systems are used to eliminate hazardous vehicle exhaust emissions from fire stations by capturing and removing toxins for cleaner indoor air quality.
Air Cleaning Technologies has already received $40,000.00 for other services this fiscal year. This purchase would put them above the $50,000 threshold and therefore requires Council action.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (2) of the Texas Local Government Code for exempted procurements, " which provides a procurement necessary to preserve or protect the public health or safety of the municipality's residents.”
MWBE Participation:
This procurement is exempt from the MWBE subcontracting participation goal because the department is utilizing an emergency purchase order for this purchase.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an emergency purchase order for this purchase.
Fiscal Note:
Funding for this item is included in the FY24 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer C.J. Messiah, Director
Finance/Strategic Procurement Division General Services Department
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Estimated Spending Authority:
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Department
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FY2024
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Out Years
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Total
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General Services
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$30,000.00
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$0.00
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$30,000.00
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